Personal Assistant

The Competition Commission's job vacancy, Career and Recruitment Job title : Personal Assistant (Grade 10), Corporate Services Division jobs in Gauteng Job Location : Gauteng, Pretoria Deadline : April 26, 2024 Quick Recommended Links

The Competition Commission is looking to appoint an executive Personal Assistant for our Corporate Services Division.

A starting annual total cost to company package of R588 660.41(negotiable commensurate with experience)

Please note that this position is available on a five (5) year fixed-term contract, renewable If you are energetic, have an aptitude for providing personal and administrative support to the Divisional Manager in ensuring the effective and efficient running of the Corporate Services Division, then the Competition Commission invites you to apply for this challenging opportunity.

Minimum Requirements

We are looking for a dynamic, hardworking, and committed individual who meets the following requirements:

• Matric, plus a 3-year National Diploma in Administration, Office Management or equivalent qualification.
• 3 years proven secretarial and office experience at an executive level
• Must be able to work in a multi-disciplinary team with minimum supervision.
• Be able to work under pressure and have a strong administrative background.
• Good organisational skills and abilities.
• Computer literacy, effective communication, and interpersonal skills are necessary requirements.
• When required, available and willing to work flexible hours, including extra and/or irregular hours.

Other considerations:

• Communication skills, verbal and written.
• Emotional intelligence and discreetness
• Interpersonal skills
• Strong administration skills
• Ability to work in a highly pressurised environment.
• Team player
• Project management
• Report writing skills (high proficiency in PowerPoint and Microsoft office word and excel).
• Practical work exposure to area of expertise will be further considered to balance against other requirements.

Key Accountabilities

The main responsibilities of the incumbent will, inter alia, include:

Reporting to the Divisional Manager, the Personal Assistant duties include, amongst others

• To administer the office of the Divisional Manager
• Deal with stakeholders in a courteous and professional manner.
• Attend to telephone enquiries, emailing, copying, and dispatching of correspondence & documents and the proper recording of these in appropriate registers.
• Convene various meetings on behalf of the Divisional Manager with internal & external stakeholders.
• Coordinate the Divisional Manager’s schedule & keep him/her informed of diary commitments.
• Identify urgent matters that need to be brought to the attention of the Divisional Manager and track deadlines.
• Arrange local & overseas travel for the Divisional Manager
• Assist with the arrangements for the attendance of conferences by Divisional Manager.
• Prepare all meeting documentation and presentations for the Divisional Manager
• Prepare reporting documentation for all governance meetings on a monthly and quarterly basis.
• Coordinate the receipt and consolidation of reports from all units of the Divisions in line with stipulated deadlines.
• Interact with other divisions in relation to document management and administration.
• Manage the annual budget of the division and provide the Divisional Manager with monthly reports on expenditure and budget management.
• Assist the Divisional Manager in compliance/adherence to the relevant policies and procedures of the Competition Commission, i.e. performance management timelines, leave and supply chain management processes.
• Take minutes at meetings and follow up on decisions to be implemented.

Personality and Attributes

Over and above well-developed technical skills in your specialisation areas, the incumbent must demonstrate, inter alia:

• Fit with the Commission’s Values ( C ommunication,  O wnership,  M aking a difference,  P rofessionalism,  E mployee Welfare,  T eamwork,  E fficiency).
• Be a strategic thinker.
• Strong research and analytical skills.
• Excellent written and verbal communication and presentation skills.
• Have strong interpersonal skills.
• The ability to work under pressure.
• Planning and organising skills.
• An energetic, committed individual with strong attention to detail. 
• Have leadership and team supervision skills.
• Have negotiation and stakeholder management skills.

We offer:

• A competitive salary.
• A conducive, supportive, stimulating working environment.
• Exposure to excellent training opportunities.
• An opportunity to make a meaningful contribution to the attainment of the Competition Commission's vision 2030 of a  Growing, Deconcentrated and inclusive Economy that serves all South Africans.

Employment Equity:

• Over and above operational requirements, our appointment will take into account the country’s and organisational Employment Equity imperatives. 

Diversity and Inclusion:

• Persons with Disability are encouraged to apply.
• The Competition Commission is committed to creating a diverse and inclusive work environment.

*Administrative / Management jobs in south africa *Personal Assistant (Grade 10), Corporate Services Division in Pretoria