IT PMO Analyst

EMPLOYMENT TYPE:

Permanent.

COMPANY:

An international firm providing analytics and digital solutions to various sectors and industries.

LOCATION:

Onsite in Cape Town, South Africa.

JOB OVERVIEW:

The chosen candidate will oversee the monitoring of project deliverables and milestones, ensuring their timely progress. They will also facilitate the adoption of project lifecycle processes and deliverables, manage risks and issues at the portfolio level through Key Performance Indicators (KPIs), monitor projects transitioning into regular service, coordinate project and portfolio reporting cycles, and manage project governance arrangements such as Stage Gate Review Boards.

DESCRIPTION OF POSITION:

• Prepare consolidated material from project reports for monthly review.
• Complete and distribute monthly portfolio-level reports.
• Manage communications from the PMO mailbox including regular reporting cycle requests, Group IT PMO communications, etc.
• Coordinate, schedule and facilitate Stage Gate Review Board meetings with IT Senior Management to ensure adherence with IT PMO Methodology.
• Check and challenge Project Management deliverables against Stage Gate Criteria.
• Support the Project Management Team in preparing for Strategic IT Portfolio Level Steering meetings and attend meetings in a facilitation/support role.
• Develop and maintain IT PMO Reporting KPls for distribution to IT Senior Management.
• Work with the PMO manager to maintain the IT PMO Methodology Guidelines, seeking contributions from Project Managers, Development Teams and IT Management to ensure that the methodology meets best practice.
• Continue to evolve the processes and templates throughout the project lifecycle.
• Implement project standards across all projects in the portfolio.
• Acquire the essential technical expertise in Project Management and Portfolio Management tools to efficiently administer the tool, fulfilling the needs of IT Management Reporting (currently using KeyedIn).
• Configure and maintain the project and team-level dashboards in the Portfolio Management tool (currently using KeyedIn).

KNOWLEDGE AND SKILLS:

• Precise attention to detail, with demonstrable experience in documentation.
• Ability to work well as part of a team, and build strong working relationships with colleagues, clients and stakeholders.
• Excellent people skills, able to communicate effectively and deal with the challenges of business change projects.
• Excellent MS Office skills, including MS Excel data analysis techniques and MS PowerPoint.

QUALIFICATIONS REQUIRED:

• Matric Certificate.
• Relevant tertiary education qualification.
• Formal qualification in Project Management (Prince2, PMI, PMP) is preferable.

EXPERIENCE REQUIRED:

• At least three years of experience in a PMO role.
• Experience using a Project Portfolio Management tool to support PMO reporting and activities.
• Experience facilitating workshops across business units and regions.

ADVANTAGEOUS SKILLS:

**Please note: If you have not heard from us within 2 weeks, please consider your application unsuccessful.