Estate Manager

SUMMARY:
Our reputable Client in the property industry is seeking a competent and well experienced Estate Manager to join their team in Hilton, KZN.

POSITION INFO:
QUALIFICATIONS AND SKILLS

• Previous senior position in an estate and or/property management.
• An understanding of the relevant laws, regulations and industry best practices in property management
• Management of key personnel and estate operations
• Strong leadership, organizational, financial and administrative skills.
• Effective communication and interpersonal skills.
• Ability to handle high-pressure situations and make informed decisions benefitting the estate.

EXPERIENCE
Minimum of 5 years experience in an estate, or property management position, at a senior level. DUTIES

• Compliance and Conduct Rules - Ensure compliance with the estate’s MOI, estate’s Rules and other regulatory requirements. Implement decisions taken by the board relating the running of the Estate.
• Human Resources Management - Oversee and support the Estate Manager, Financial Manager and Secretary in their respective duties and manage human resources issues.
• Financial Oversight - Prepare annual budgets and monthly management reports, as well as monitor financial performance as required. Ensure financial records and controls are in place.
• Resident Relations - Address resident’s concerns promptly and courteously and maintain open lines of communication with residents.
• Estate Maintenance and Environmental Compliance - Ensure compliance with all relevant legislation and oversee the maintenance of infrastructure including; roads, water systems and environmental resources. Manage estate’s wildlife based on best farming practices.
• Security and Safety - Supervise security operations and personnel to ensure effective functioning of the visitor management system and adherence to security protocols.
• Supplies and Services - Control the provision of goods and services, ensure compliance with service agreements and address and escalate supplier issues as necessary.
• Meetings and Administrative Duties - Attend general, board and committee meetings, ensure accurate minute-taking and follow-up on actions. Manage estate administration efficiently, maintaining records and ensuring all statutory filings are done timely.
• Construction and Architectural Oversight - Supervise all construction activities, ensuring compliance with approved plans by and architectural standards. Manage the Garlington Architectural Review Committee interactions and enforce construction guidelines.
• Community Engagement and External Relations - Liaise with external bodies such as The Association of Residential Communities (ARC), stay informed of legislative changes impacting the estate and participate in relevant conferences and courses.