HR Business Partner

Job Purpose-1

Site Commitment:

• Customer-Centric - Be dedicated to delivering exceptional experiences to our customer to maintain the excellent quality they are accustomed to
• Purpose – To drive our actions to live the caring for life credo
• Innovation – To commit to thinking beyond the business, as usual, to innovate and transform our business
• Responsibility - To take responsibility to transparently drive the change
• Excellence - To strive for excellence in everything we do
• Integrity and Trust - To take principled decisions and treat each other with respect

Job Purpose-2

Site Objectives:

• To ensure safety by ensuring OHS (ACT) Compliance, no fatalities occur on-site, no LTI incidents, and no critical /major findings
• To ensure efficiency by process standardization, developing robust products, capacity creation, and reduction of cycle time
• To ensure quality by obtaining SAHPRA site compliance, QMS /Cipla compliance, maintain RFT process/documents standards, and have no critical/major findings post inspections/ audits
• To ensure that the right people are employed and utilized in the facility such that we have the people with the right skill set, problem-solving abilities, focus on the development of current staff, and ensure the staff are performance-driven
• To ensure the overall reduction in site costs with regards to OPEX reduction, waste reduction, ensure RFT batches by reducing OOS, OOT, and deviations, ensure there are no write-offs of batches
• To assist in new product development and/ or technology transfers

Key Accountabilities 1

Recruitment & Selection

Manage the talent acquisition process and collaborate with departmental managers to understand skills and competencies required for vacancies:

• Ensure the recruitment of suitably qualified and experienced personnel
• Ensure approval of all job requisitions
• Compilation and placing of advertisements
• Shortlisting of candidates
• Advise managers when doing selection and appointment of successful personnel
• Drawing up offer letters and letters of appointment

Key Accountabilities 2

Employee Relations

Provide support and guidance to line managers and staff when complex, specialised and sensitive situations arise:

• Ensure good employer/ employee relations
• Ensure continuous harmonious working environment through satisfied, motivated and productive employees
• Assist line managers to ensure best human relations practices

Key Accountabilities 3

Training & Development

Partner with leadership to understand the organisations talent strategy relating to current and future talent needs, retention and succession planning:

• Contribute to employee development through training needs
• Maintain a training matrix for all employee
• Co-ordinate training with all external service providers and oversee programmes that are in progress
• Ensure submission of WSP/ATR are completed within timeframe
• Ensure that relevant (CHIETA) grants are applied for when application windows are opened

Key Accountabilities 4

Industrial Relations

Oversee investigations, employee disciplinary meetings and termination:

• Manage all IR matters and apply disciplinary code
• Advise line managers on disciplinary process and give advice on appropriate action to be taken
• Draw up charges and arrange chairperson
• Assist line manager and employee with preparation for disciplinary enquiry
• Attend disciplinary and grievance hearing to ensure a fair procedure is followed
• Attend CCMA cases
• Liaison with Trade Unions and address any union related matters

Key Accountabilities 5-6

Statutory Requirements

Maintain compliance to Government Acts and Regulations and recommend best practice:

• Ensure that relevant Acts are displayed as required by DOL
• Set-up and maintain Employment Equity and Skills Development Committees
• Draw up Policies & Procedures in line with relevant Acts

Administration & Data Management

Maintain knowledge of trends and best practices within the workplace:

• Compile and maintain HR Policies and Procedures and guidelines
• Review absenteeism trendings to identify patterns
• Compile job descriptions and keep online record of all documents
• Assist managers with MiDNA objective setting
• Processing of invoices

Key Accountabilities 7-8

Wellness & Counselling

Maintain a healthy work environment by ensuring staff are well physically and mental:

• Assist employees with referrals to Discovery Healthy Company for counselling
• Provide advice to staff on medical aid and/or provident fund queries
• Arrange “round-table” discussions with Occupational sister and doctor – address absenteeism
• Oversee the occupational clinic and assist with special events/ days

Safety, Health and Environmental Standards

• Safety, Health and Environment problems are identified and reported to the safety representative for rectifying
• Hazardous situations resolved immediately or reported to your Manager.
• Report all incidents, near misses, unsafe conditions and unsafe acts to your manager or supervisor.
• Ensure that all hazards and risk are reported immediately.
• Look after your own health and safety, and the health and safety of other persons.
• Equipment is available and ready for safe use
• Incidents/accidents are prevented by effective operating of equipment and machinery, and following health, safety and Environment procedures
• Health, safety and environment procedures are adhered to.
• The work area is safe and clean as per relevant SOP
• SOP’s are followed.
• Perform duties stipulated in the OHS Act sec 8.2 i appointment letter
• Matric/ Grade 12 plus Tertiary qualification – National Diploma and/or Degree in Human Resources Management/ Labour Relations or Behavioural Sciences
• (Post Grad advantageous)

Relevant Work Experience

Relevant experience:

• 5-8 years experiences in HR environment - Pharmaceutical environment experience adventurous
• Technical (Time & Attendance systems & VIP Payroll HR Module)
• Problem Solving
• Conflict Management
• Negotiation skills