OFFICE MANAGER

The requirements of the role of Office Manager: Administration include, but are not limited to:

• Being the face of the business in the front of house
• Answer phone calls and greet guests
• Arrange and manage travel, accommodation and transport for staff members locally and internationally
• Schedule meetings and manage calendars for the Managing Director and professional team on request
• Organise internal and external office social events
• Maintain administrative and accounting records, databases, and filing systems
• Collate and file business, personal and travel expenses
• Monthly reconciliation of office expenses
• Implementing, maintaining, and optimising operational procedures and administrative systems
• Procurement of:
  • stationery;
  • cleaning stock
  • IT equipment and peripherals; and
  • snacks and beverages.
• Human resources support functions:
  • custodian of company policies and procedures;
  • management and update of employee files;
  • payroll support;
• Onboarding of new staff members
• Financial accounting support services, including:
  • issuing monthly invoices for projects;
  • update and communication of project cash flows;
  • reconciliation of credit card statements; and
  • other ad hoc requests from group finance team.
• Communicate with project managers/clients
• Review and assistance in preparation of client projects
• Compliance
• Corporate communications, supporting the HQ team in:
  • staff uniforms;
  • online advertising;
  • project photography;
  • social media; and
  • signage etc.