Procurement Specialist

Responsibilities

• Analyze industry and demand trends and support senior management with the development and implementation of sourcing strategies.
• Gather quotes, proposals, and purchase terms and conditions.
• Execute purchasing of goods or services approved by the Material Manager. 
• Expedite orders to meet operational needs, both short and long lead time.
• Evaluate and negotiate vendor contracts. 
• Track inventory and submit purchase orders as needed.
• Recommend new products, services, or materials in keeping with industry trends. 
• Negotiate, and manage Purchase Orders for competitive market quotes. 
• Creation of Internal order (IO). 
• Sourcing for materials by Requesting for quote (RFQ), Requesting for information (RFI) & Request for price (RFP) in conjunction with R&D and sales/marketing.
• Monitor supplier performance through KPI reporting and corrective action.
• Ensure compliance with corporate procurement guidelines. 
• Provide support to internal stakeholders for goods and services supply.
• Attend vendor meetings to strength supplier relationship, maintain good supplier relations and negotiating for improved pricing structures and services based on annual volumes.
• Onboard new and maintain existing suppliers via the Group Compliance Procedure.
• Negotiate and maintain better vendor payment terms.  
• Assisting the Finance team to resolve invoice issues with suppliers.
• Attend to GRIR queries and run MRBR to ensure invoices are paid. 
• Working closely with our contracted logistics providers to ensure cost effective movement of materials.
• Create and Maintain Info Records. 
• Maintaining/updating master data for accurate MRP info record and SPK’s.
• Maintaining TRLT and MOQ to acceptable business trends and requirements.
• Coordinating the intercompany extension & new vendor applications.
• Coordinating vendor credit application forms.

Qualifications, Experience and Skills

• Degree/BTech Qualification in Supply Chain, Logistics or Procurement.
• Minimum of 3 years’ experience of in the procurement department.
• Demonstrated ability to effectively apply MS Excel and other MS tools.
• Able to work both independently and within a team, generating results with general/minimal guidance from management.
• Communication - oral and written abilities are needed to build and sustain supplier relationships.  
• Computers - use of procurement software systems is a job requirement
• Critical analysis - the ability to understand company standards and apply them.
• Mathematics - numbers and financial forecasting are second nature to specialists.
• Negotiation - a core function of procurement involves pushing for favourable terms. 
• Organization - the ability to juggle multiple projects and tasks at once. 
• Problem-solving - a knack for analyzing challenges and exploring all possible solutions.
• Project management - the ability to plan, delegate, and evaluate progress.