Secretary to the Executive Committee

RST Special Metals's job vacancy, Career and Recruitment Job title : Secretary to the Executive Committee (Re-advertisement) jobs in Mpumalanga Job Location : Mpumalanga, Secunda Deadline : April 25, 2024 Quick Recommended Links

Primary Role

• To support the executive committee (EXCO) to ensure the smooth functioning and sound administration of RST in accordance with the policy, organization and rules of the company.
• The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and efficiently.

Key Responsibilities:

• Provide administrative support to the running of the EXCO.
• Work with the CEO to set meeting agendas and arrange meeting logistics for the EXCO.
• Taking accurate and accessible minutes of the EXCO and other meetings requested by the committee.
• Distributing agendas, minutes and supporting documents for the EXCO meetings.
• Maintain accurate records for the administration of RST, including meetings minutes, company details, insurance and financial information.
• Ensuring the safety and security of records maintained by the executive committee, complying with appropriate legal requirements.
• Preparing the appropriate administration for Board meetings by conducting research and preparing presentations or reports as assigned.
• Receive and screen calls and redirect them when appropriate.
• Handle and prioritize all outgoing and incoming correspondence.
• Handle confidential documents ensuring they remain secure.
• Professional writing capabilities, including emails, memos, letters and other industryrelated reports, documents and correspondence
• Maintain and administer Office supplies for the Admin Building

The successful candidate will have to meet the following minimum requirements:

Education

• Minimum of a NQF Level 5 (matric)
• Secretarial Certificate / Diploma essential

Experience

• Minimum of 5 years relevant experience.
• Have extensive knowledge and experience with great time-keeping and multitasking skills.
• Proven experience as an executive secretary or similar administrative role.
• Good IT skills - Proficient in MS Office, Word, Excel, Powerpoint and other back-office software.
• In-Depth knowledge of office management.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication skills.
• Integrity and confidentiality.
• Ability to think creatively and solve problems.
• Ability to work as part of a team.
• Ability to summarize information for different audiences.
• Relevant qualification in business administration or related field.

*Administrative / Management jobs in south africa *Secretary to the Executive Committee (Re-advertisement) in Secunda