1 X Payroll Administrator - Cape Town WC

To ensure that employees receive accurate and timely payments. Their primary responsibilities include the following: Processing payroll: This involves calculating employees' pay based on days worked, deductions, taxes and relevant benefits.

1. Processing/Capturing of payroll data on Payspace

Commission (import)

Subsistence (import)

Annual/Union Increases (import)

Annual Bonus (import)

Incentives

Update Deductions – processing of input relating to weekly payments

Maternity leave

Garnishees

JV/Dikapi Input

Mozambique Input

2. Co-ordinating the printing and checking of payroll & audit reports as well as support for checking monthly (electronically)

3. Perform checking of input monthly captured in the following areas:

● New engagements

● Transfer and Job Changes

● Terminations

● Monthly contract workers

● AODs

● Ex Gratia

● An overall check on all after other administrators have checked to ensure that there are no negative salaries and that totals balance to input processed.

4.Payment Summaries

Complete payment summaries for RISA, JV, Lesotho, Swazi, Malawi & Mozambique (required for payovers of statutory and monthly payment)

5. Business Central

● Add new staff members on Business Central

● Process and send through journals for approval to the Finance Manager for Other Entities

○ RISA – Weekly payments, statutory payments, month end payments and reallocations

○ JV, Lesotho, Swazi, Malawi & Mozambique – Statutory payments and weekly payments (if applicable)

6. Check weekly Payment Batches and upload in the various banks

7.Raise EFTs for Salaries monthly for all Banks

8.Raise monthly payments (Garnishees, Unions & Recruitment)

9.Raise Statutory Payments monthly on receipt of Payovers reports from Payroll Manager

10.Send necessary schedules to the relevant institutions to ensure that payments are allocated and no penalties are incurred.

11. Distribute costings to various staff members

12.Raise PO for Payspace monthly

13. Collate and complete STATS reports for RISA & Other Entities monthly (previously done by PM)

14. Run Back-ups for all companies before Payroll Manager rolls over to the new system

15. Send UIF Files for RISA & JV to the Payroll Manager

16. Run CRC Reports for Finance Business Partner and add to YTD Report

17. Send Monthly Lead Commission Reports to Finance Business Partner and add to YTD Report

18. Complete Balance sheet recons

19. Create Job Title Codes for new Job Titles to be added on WD (previously done by PM)

20. Assist with internal & external audits

21. Assist with queries

22. Collaborate with HR to improve processes in the business

SKILLS AND COMPETENCIES:

• Highly numerate 
• Attention to details
• Highly accurate
• Previous experience in Payroll and Payroll related systems required 
• Good communication skills to communicate with staff  
• Good planning and organiorganizationations skills 
• Time management

QUALIFICATIONS & EXPERIENCE:

• Minimum Matric (Grade 12)
• Tertiary qualification preferred and minimum of 5 years in Payroll 
• Computer Literacy (Google Chrome, excel, Workday, Payspace)

Medical Aid

Pension Fund