80417310 - Officer, Maintenance & Project Support

80417310 - Officer, Maintenance & Project Support

Job Overview

Business Segment: Group Functions

Location: ZA, GP, Johannesburg, Simmonds Street

To provide project co-ordination and support to the Provincial teams within Real Estate Services to deliver on reactive unplanned maintenance, planned cyclical maintenance, ATM activities and Special Projects. Provide comprehensive assistance to Project teams and oversee the handling of incidents within the Property and Distribution business unit, to achieve seamless project coordination and effectively manage the lifecycle of the incidents, to minimise disruptions & ensure business continuity.

Qualifications

Qualifications:

• Diploma Purchasing and Procurement Required or First Degree Generic Management.

Experience:

• 3-4 years Contract and vendor management Required
• 3-4 years Incident Management Required
• 3-4 years Project co-ordination Required
• 3-4 years Banking experience, with exposure to administration Required

Key Responsibilities:

• Provide a support function with regards to the requisition and scheduling of supplies and services both for ATM, maintenance and special projects for Real Estate Services, Retail (South Africa), adhering to agreed timelines. Collaborate with cross functional teams to ensure the validation of various bills of quantities (BOQ) against requisitions to ensure accuracy of orders placed.
• Assist the project teams in planning, organising and executing projects according to the project schedules. Adhere to the Incident Management process, to respond to incidents that may affect the business operations.
• Effective manage the repository of version-controlled documents and mitigate risks by controlling access management of DMS for both internal and external parties. Assume responsibility to source and validate quotations from registered vendors and suppliers within agreed timeframes. Co-ordinate incident response efforts, liaising with relevant stakeholders to mitigate risks and minimise any potential downtime.
• Perform the receipting of invoices ensuring that all regulatory requirements are met, in line with the procurement policy and internal controls. Identify proactively, opportunities for process improvement in project support and incident management.
• Validate all quotations received against approved rate cards or obtain approval from the authorised Subject Matter Experts. Reduce the financial liability of the bank by actively managing and reducing the number of open purchase orders (PO) adhering to internal controls and guidelines. Maintain accurate records of the project activities linked to the Asset under Construction (AUC), working with the Asset Controllers.