Accounts Payable & Accounts Receivable Supervisor

BIOVAC is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life". We are looking to hire a dynamic, passionate, confident, proactive and meticulous Accounts Payable and Accounts Receivable to join a goal-oriented team!

QUALIFICATIONS NEEDED:

Required:

• At least 5 years' experience within a similar role.
• Bookkeeping diploma or degree with accounting as subject.

Preferred:

• Bookkeeping to trial balance
• At least 2 years' experience at supervisory level.

Experience needed to deliver the role seamlessly:

Required:

• Computer literacy with advanced excel skills.
• Strong reconciliation skills.
• Banking and accounts administration experience.
• Previous experience on ERP System (Business Central and SAP will be advantageous)
• Strong reconciliation skills
• Banking and accounts administration experience
  
  

Preferred:

• Business Central experience
• SAP experience
• Working knowledge of SARS related legislation
• Experience in having faced successfully completed financial audits.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

Core technical deliveries

• Ensure the production of timeous and accurate month‐end accounts.
• Ensure that the creditors and debtors ledger agree to the creditors control account.
• Ensure that documents are processed daily.
• Review creditor's reconciliations against creditors Age Analysis and resolve all outstanding items on the age analysis
• Ensure that suppliers are paid on the last working day of month
• Manage accounts payable process; ensure that payments are made only when accounts are due as per the agreed upon terms with vendor.
• Review and control of the reconciliation of the cash book daily.
• Reconcile debtors and creditors ledgers such that related items are set off and the debtors and creditors ledgers are clean.
• Review debt collections monthly and monitor significant customers, clearing long outstanding debts.
• Manage accounts receivable, ensure that debtors days are kept at 45 days or lower · Perform monthly intercompany balance recons
• Prepare the VAT report from relevant ERP system with supporting documentation to facilitate the submission of VAT to SARS
• Ensure that all balance sheet GL accounts are reconciled and verified ‐ 100% accurate · Accurate journals done monthly.
• Update assets register monthly on Business Central and run monthly depreciation.
• Review income statement accounts monthly for reasonability and correct any posting errors within that month.
• Compare budget versus actuals monthly and escalate issues to FM
• Prepare management report monthly.
• Oversight of forex supplied to travellers and subsistence allowances.
• Audit contribution in terms of preparation of accounts and supporting schedules and to assist the auditors with their audit procedures.
• Provide inputs into the cash flow forecast.
• Ensure filing of all documents monthly as per the agreed electronic standard

Management of the Accounts Payable and Accounts Receivable Teams:

• Responsible for the day-to-day activities of Accounts Payable and Account Receivable teams including performance management.
• Responsible for the day-to-day activities of debtor's team & creditors team
• Monitor and report the debtor's team & creditors processing and service delivery targets.
• Responsible for contributing to training and development of the debtor's team & creditors team.
• To ensure the smooth running of the of the debtor's team & creditors team
• Responsible for the performance and development of team members

Debtors Management:

• Review of debtor month end reports and age analysis and reconcile to trial balance
• Review Processing of Finance Invoices and Credit Notes.
• Manage reporting to Department of Health
• Identify Bad debts at year end and consult with Finance Manager to write off bad debts.
• Review Salary Cross charges invoices.
• Review and authorize Packaging charges as per feedback from Supply Chain
• Review Distribution charges and maintain schedule to balance to purchase listing
• Escalation of outstanding collections
• Reporting on collection trends

Creditors Management:

• Review of Supplier Reconciliations Balance Creditors Control Account
• Monthly address variances with the team.
• Review Payment Batch and Authorize on Nedbank where no single payment is more than R3M.
• Review and management Overseas Suppliers relating processing of the vendor invoices and proactive management of outstanding EOI's for prepayments.
• Review monthly accrual schedule and authorize Journal posting
• Perform and review creditors age analysis, agreeing to trial balance monthly and follow up on long outstanding invoices.

Application Deadline: 31 July 2026

If you do not receive a response from us within three weeks after closing date, please understand that your application was not successful.

Disclaimer:

Dear Applicant, we appreciate your interest in joining our organization. It is imperative for us that you understand how we handle your information. We are committed to ensuring the security and confidentiality of the information you provide. Your personal details will be collected for the sole purpose of the application process and will be used strictly for that purpose. By applying, you acknowledge and consent to the collection, use, and protection of your personal information in accordance with our privacy policy. If you have any inquiries or concerns, our Human Capital department is available to provide clarification. We look forward to reviewing your application.''