Administration Assistant, non-mgmt.

BAT is evolving at pace into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World.
To achieve our ambition, we are looking for colleagues who are ready to join us on this journey! Tomorrow can’t wait, let’s shape it together!

ROLE PROFILE: Payroll Administrator 

Role Purpose

To ensure the accurate and timely processing of payroll, benefits, and tax-related information for BAT South Africa. This role is critical in maintaining the integrity of the SAP Payroll system  and ensuring total compliance with local legislative reporting and company policy.

Key Responsibilities

1. Payroll Processing & Data Management

• Input Management: Responsible for South African payroll inputs; validate that payment requests for business mileage, school fee reimbursements, recognition awards, and field force incentives align strictly with company policy.


• Data Integrity: Ensure SuccessFactors (SF) records interface correctly with SAP and update Infotypes to maintain high data accuracy.


• Error Resolution: Proactively resolve payroll errors resulting from monthly payruns and manage all off-cycle beneficiary payments.

2. Benefits & Employee Services

• Medical Aid & Retirement: Manage membership life cycles with Remedi Medical Aid (joiners, dependants, withdrawals) and process withdrawals via the AlexForbes portal.


• Employee Support: Manage the SAPayroll mailbox and resolve employee queries regarding payroll, benefits, and tax.


• Documentation: Issue official employment confirmation, Visa application letters, and tool-of-trade letters aligned to legislated guidelines.

4. Legislative Reporting & Compliance

• Tax Compliance: Support tax balancing, validate deductions during legislative changes, and ensure tax directive applications are requested.


• Statutory Filings: Complete UIF documentation for qualifying employees and distribute IRP5 certificates to terminated staff.

Competency Requirements

Technical Skills & Qualifications

• Systems: Proficiency in SAP Payroll is essential.


• Legislative Knowledge: Strong understanding of South African tax laws (SARS), UIF, and payroll legislative reporting.

Soft Skills

• Analytical Thinking: Ability to troubleshoot interface errors and complex payroll discrepancies.


• Attention to Detail: Meticulous validation of claims and data inputs to ensure "right-first-time" processing.


• Effective Communication: Professionalism in handling sensitive employee queries and third-party provider relations.


• Time Management: Ability to meet strict monthly payroll deadlines and annual testing cycles.

Performance KPIs

What we offer you?

• We offer a market leading annual performance bonus (subject to eligibility)


• Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives


• Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.


• You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills


• We prioritise continuous improvement within a transformative environment, preparing for ongoing changes

WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.

We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.