Key Responsibilities

1. Office & Operations Management

• Oversee day‑to‑day administrative operations, including office management, facilities, and administrative support services.
• Manage office facilities, including space planning, equipment maintenance, and supply inventory.
• Monitor inventory of office supplies and purchase materials within budget constraints.
• Ensure a safe and productive workplace environment.

2. Policy, Systems & Process Improvement

• Develop and implement administrative policies, procedures, and best practices to improve efficiency and workflow.
• Plan and coordinate administrative procedures and systems; devise methods to streamline operations
• Oversee records management processes and ensure proper handling of physical and digital information.

3. Staff Leadership & Performance Management

• Supervise, lead, and mentor administrative staff, including hiring, training, scheduling, coaching, and performance evaluation.
• Allocate responsibilities and office space, assess staff performance, and provide guidance for optimal efficiency.
• Foster a positive, collaborative, and professional work environment.

4. Communication & Coordination

• Ensure smooth flow of information within the company to support operational effectiveness.
• Coordinate and prioritize administrative tasks and projects, ensuring timely completion.
• Manage company correspondence, schedule meetings, and prepare reports for senior management.

5. Vendor & Stakeholder Management

• Build and maintain relationships with external vendors, service providers, and suppliers.
• Negotiate contracts and oversee procurement of office equipment and services.

6. Compliance, Governance & Financial Oversight

• Ensure all administrative processes comply with company policies and relevant regulations.
• Manage administrative budgets, expenses, and financial records to ensure cost‑effectiveness.
• Monitor costs and assist in budget preparation.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field (Master’s degree preferred).
• Proven experience in administrative management or a related leadership role.
• Experience supervising teams and managing office operations.