Administrative Assistant

Johannesburg, South Africa | Posted on 05/11/2023

The AMI Group is a holding company with a diverse range of subsidiaries; all striving to provide innovative product and service solutions to meet the unique and dynamic needs of our customers in our society. Across everything that we do, across all the companies in the AMI Group portfolio, we continually strive for excellence. We have a strong need and goal to grow our brands and all of our companies to become industry leaders across the African continent.

Job Description

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
  
• Working knowledge of office equipment, like printers and fax machines
  
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  
• Excellent time management skills and the ability to prioritize work
  
• Attention to detail and problem solving skills
  
• Excellent written and verbal communication skills
  
• Strong organizational skills with the ability to multi-task
  
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus