Administrative Project Manager

Join Haldren as an Administrative Project
Manager and play a pivotal role in supporting our executive search operations.
This fully remote position offers the opportunity to work with a dynamic team
whilst managing multiple executive search projects from initiation through
successful completion. You will be instrumental in ensuring seamless project
delivery and maintaining our high standards of client service in the executive
recruitment space.

 Responsibilities

- Coordinate and manage multiple executive
search projects simultaneously, ensuring adherence to timelines and quality
standards

- Maintain comprehensive project
documentation, candidate databases, and client communication records

- Support senior consultants with research,
candidate screening, and interview coordination

- Prepare detailed project reports,
presentations, and status updates for internal teams and clients

- Manage calendar scheduling for client
meetings, candidate interviews, and project milestones

- Conduct initial candidate research and
maintain accurate candidate profiles and progress tracking

- Facilitate communication between clients,
candidates, and internal team members

- Ensure compliance with data protection
regulations and company policies

- Monitor project budgets and resource
allocation

- Provide administrative support for
business development activities and client relationship management

- Maintain and update CRM systems with
accurate project and client information

- Assist with invoice processing and
project billing coordination

Requirements

- Bachelor’s degree in Business
Administration, Project Management, or related field

- Minimum 3 years of experience in project
coordination or administrative management

- Previous experience in recruitment,
executive search, or professional services environment preferred

- Strong organisational and time management
skills

- Excellent written and verbal
communication skills in English

- Proficiency in Microsoft Office Suite

- Experience with CRM systems and project
management software

- Strong attention to detail and ability to
maintain confidentiality

- Proactive problem -solving approach and
ability to work independently

- Reliable internet connection and
dedicated home office space

- South African citizen or valid work
permit

Skills & Competencies

- Communication Excellence

- Organizational Mastery

- Technology Proficiency

- Strategic Problem -Solving

Benefits

- Health insurance

- All South African public holidays

- Paid Annual Leave

- Paid Sick Leave

- Professional growth and career
advancement opportunities