Administrator

Westfalia Fruit is a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocado/Mangoes & fresh produce – 365 days a year & across the globe. 

With the largest avocado/Mango-growing footprint in the world, we are recognised as the leading #avo experts and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa. 

Westfalia Fruit Estates, situated in Tzaneen, has a vacancy for a suitably qualified and experienced: Administrator

Purpose of the role:

Reporting to the Area Manager, the incumbent will be responsible for collection and processing of production data for Rakwadu Fruit and the total administration of stock management for the farm. Additionally, the incumbent will be responsible for planning, co-ordinating and reporting on the harvesting activities and the avocado/Mango picking incentives. All of this to ensure that Management are presented with accurate, reliable, and timeous reports upon which decisions can be based and to ensure that all agricultural standards are upheld.

Key Responsibilities:  

• Reconcile Avocado/Mango Picking slips with the Intake Packhouse Report and the Avocado/Mango Packhouse Packout Report (daily in season).
• Report Fruit Quality Defect averages from Key Phase.
• Update Avocado/Mango Weekly Picking Plan.
• Update Avocado/Mango Seasonal Picking Plan.
• Update Avocado/Mango Estimate and Harvesting Model.
• Reconcile picking scale data with Packhouse intake data and determine if any picking incentives should be forfeited.
• Ensure picking injury data is distributed from the packhouse to the operations.
• General management of the Donkerhoek scale system (used for Avocado/Mango harvesting).
• Update Donkerhoek Scales with picker information and block information.
• Set up picking tags.
• Manage bulk SMS system.
• Assist Picking Supervisors if they have problems with phones, scales and tags.
• Capture scale data for Avo Picking Incentives.
• Distribute Daily Incentive Data to Farm Managers.
• Consolidate the incentives per week for monthly pay and submit monthly incentives to Payroll.
• Verify that all Purchase Orders/Transfers and Item Journals are received and posted on D365
• Capture Diesel Usage from Farms and monitor monthly kilometer/hour and fuel use inputs.
• Prepare counting journals.
• Send counting journals to farms for physical stock count.
• Capture stock counts.
• Verify any discrepancies and if necessary, recount variances.
• Manage the In-Field Warehouse stock on hand and perform reasonability checks.
• Capture and import all crops' Fertilizer & Chemical Instructions.
• Verify and post Work Order (Instructions) Journals.
• Capture and import Low-Flow Instructions.
• Assist all Managers and clerks with other duties as required.
• Assist Operations and General Managers with reports as requested.
• Create Purchase Requestions and Purchase Agreements.      

Education:

• Grade 12 (Matric) certificate
• Degree or Diploma in Agriculture, Business, Data Analytics and/or financial administration

Experience & Knowledge:

• 1 - 2 Years’ experience in finance/data management or admin, preferably in an agricultural environment OR
• Recent graduate with strong Excel skills
• Advanced Excel experience preferred
• Competence in Microsoft Word, Power Point, Outlook, Teams and D365
• Must have a valid Driver’s license and own reliable transport to drive onto the farms.
• Understanding of the Farming Accreditations administrative and reporting requirements.
• Working knowledge of ERP systems, specifically D365 (would be advantageous).
• Advanced knowledge in Data Analysis, numerical skills and computer skills.
• Must be able to Read, Write, Speak and understand English. Knowledge of Northern Sotho or one of the local languages would be preferred.

Behavioural Competencies:                            

• Self-motivated, hardworking, and energetic
• Good communication both written and verbal
• Integrity, passion for work, excellence and success
• A service-oriented individual that can work under pressure and in a team environment
• Able to work with minimum supervision
• Passionate about high quality fruit production

The Company offers a Total Guaranteed Remuneration Package which comprises provident fund, insured benefits, medical aid and an option to structure an annual bonus.

Closing date for applications will be 17 April 2026.

NB: Should you not receive correspondence by 05 May 2026, please regard your application as being unsuccessful.