Job Specification: Administrator

Job Overview

Our client, a well -established accounting firm, is seeking a motivated and detail -oriented Administrator to join their team. This role is ideal for someone looking to build a career within an accounting environment. The successful candidate will provide administrative support to the team while assisting with general office duties and basic accounting -related tasks.

Key Responsibilities

• Perform general administrative and office support duties.
  
• Answer and direct incoming telephone calls.
  
• Welcome and assist clients visiting the office.
  
• Manage filing, scanning, and document organisation.
  
• Capture and maintain client information.
  
• Assist with data capturing on Pastel.
  
• Prepare and process invoices and quotations.
  
• Assist with debtor and creditor administration.
  
• Handle incoming and outgoing correspondence.
  
• Maintain office supplies and stationery.
  
• Schedule appointments and manage diaries where required.
  
• Assist accountants with administrative tasks.
  
• Ensure accurate record keeping and document management.
  
• Perform ad hoc administrative duties as requested.
  

Personal Attributes

• Positive attitude and willingness to learn.
  
• Professional appearance and conduct.
  
• Strong work ethic.
  
• Ability to work independently and within a team.
  
• Excellent organisational skills.
  
• Adaptable and eager to develop new skills.
  

Advantageous

• Certificate or Diploma in Office Administration, Business Administration, or Accounting.
  
• Previous experience working in an accounting or financial services environment.
  
• Experience using Microsoft Excel for basic reporting.
  

This is an excellent opportunity for a junior candidate looking to gain valuable experience and grow within a professional accounting environment.

Requirements

Minimum Requirements

• Grade 12 (Matric).
  
• Minimum 1 year's administrative experience.
  
• Basic working knowledge of Pastel Accounting software.
  
• Computer literate with proficiency in Microsoft Office (Word, Excel, Outlook).
  
• Excellent verbal and written communication skills.
  
• Strong organisational and time management skills.
  
• High level of accuracy and attention to detail.
  
• Professional telephone etiquette.
  
• Reliable, trustworthy, and able to maintain confidentiality.