Art Studio Project Coordinator

• Project Coordination: Track international project schedules, milestones, and deliverables from concept to installation. Review and coordinate project contracts. Serve as the central communication link between clients, fabricators, consultants, and installation teams.
  
• Logistics Coordination: Organise logistics, including shipping documentation, freight forwarding, customs coordination, equipment rentals, and installation crew travel and accommodation.
  
• Studio Operations & Administrative Support: Track supplier invoices, purchase orders, and project expenses alongside the finance team. Monitor public art opportunities, track submission deadlines, and organise presentation materials to support business development. Create, maintain, and refine SOPs for studio operations. Maintain organised digital files, project documentation, and internal systems.
  
• Executive Support: Coordinate international travel arrangements and visa applications for leadership. Maintain priority lists, schedule key meetings, prepare agendas, take meeting notes, and track action items to completion. Provide occasional administrative support for a small portfolio of properties located in South Africa and the US, including logging maintenance requests and tracking lease renewals.
  

Requirements

Benefits

• This is a full-time, hybrid position (2 days on-site, 3 days remote).
  
• Due to the nature of the role and working with international clients, this role requires high flexibility.