Assistant Director: Policy Development and Internal Control

Job title : Assistant Director: Policy Development and Internal Control Job Location : Gauteng, Pretoria Deadline : July 25, 2024 Quick Recommended Links

Reference No : S008/2024

Purpose of the Role

• To manage and oversee the internal control functions in compliance with the Public Finance Management Act, 1999 and the Treasury Regulations.

Qualification/s Requirements

• A Grade 12 is required coupled with a minimum National Diploma (equivalent to NQF level 6) or Bachelor’s degree (equivalent to NQF level 7) in any of the following disciplines: Accounting or Internal Audit or Financial Management;
• A minimum of 3 years’ experience in obtained an accounting environment with specific reference to financial reporting, compliance monitoring, internal control and risk management;
• Knowledge and experience of exposure in internal control;
• Knowledge and experience of exposure in financial reporting; and
• Knowledge of the Public Finance Management Act (PFMA), Treasury Regulations. 

Key Performance Areas

Organisational culture and performance:

• Review mid-year and annual financial statements;
• Monitor the financial management policies, prescripts and procedures for compliance;
• Monitor compliance on governance framework for conformity;
• Maintain and monitor the entity databases, BAS and Safety web in accordance with the relevant prescripts;
• Monitor reviews pertaining to departmental losses and confirm clearance for recording in the Loss Control Register with supporting documentation; and
• Monitor and confirm budget manager’s specimen signature and delegations. 

Organisational Assets and Resources Verification: 

• Conform to client charter standards and provide prompt feedback, assistance and resolution to client queries;
• Update filing system with accounting and financial information in line with relevant prescripts;
• Comply to internal control measures pertaining to source documents and strengthen the risks in documents control and security of info;
• Prepare and/or review information/details to be included in departmental reports as prescribed;
• Verify information /details contained in departmental reports for correctness and appropriateness; and
• Assist in the implementation of financial norms and standards and engage with stakeholders through the Financial Management information and awareness sessions. 

Monitoring and Compliance:

• Monitor the implementation and alignment of internal policies and procedures pertaining to their application in business;
• Review the application of prescribed policy and procedures for enhancement;
• Monitor the application and procedures pertaining to systems, eg, BAS and Persal and suggest remedial solutions;
• Monitor the department’s contract management compliance against prescribed regulations. 

Policy Development: 

• Analyze relevant policies and frameworks for alignment with internal processes and procedures;
• Initiate benchmarking on internal control processes for implementation into the broader business; and
• Provide inputs into policy, prescripts, guidelines and related control measures. 

Audit Coordination:

• Oversee the coordination of internal audits within the internal control unit, as well as the external audit of the department;
• Monitor and record auditor’s requests for information; and
• Monitor and record auditor’s communication of audit findings as well as comments from management.

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