Audit Administrator

JOB DESCRIPTION

Job Title:

Audit Administrator

Department:

Audit

Reports to:

Director / Training Officer

Short Summary of the purpose of the role:

Ensure that adequate administrative support is provided to the audit department and the training officer

Academic Qualifications Required:

Grade 12

Skills, Competencies, and Experience Required:

Skills:

• Organisational skills
• Filing accuracy
• Teamwork
• Time management
• Client service skills

Experience:

• Experience working in an audit department in an administrative role

Competencies:

• Communication (verbal and written)
• Confidentiality
• Attention to detail
• Ability to handle pressure and a high workload

Required Computer Package:

Microsoft Office (advanced level)

GreatSoft (advantageous)

Key Duties and Responsibilities Key Performance Indicators:

Audit Department:

• Timesheets - check and approve audit department timesheets (weekly)

• Task creations - linking task codes to clients for timesheets

• Approval of travel and overtime claims.

• Tax documents from EFILING - pulling tax documents from EFILING for clerks

• Do deed searches for the firm

• Arrange training for the audit department

• WIP (weekly)

• Year planning - planning of all audits and review jobs

• Stock counts - planning of stock counts

• Referral counts quotes, etc

• Travel arrangements for audit staff (allowances, accommodation, car rental, flights)

• Bank confirmations - requesting bank confirmations from confirmation.

• Confirm start dates of audits

Greatsoft

• Task creations
• Fee creations
• New task codes
• Add new employees (GS)
• Terminate exiting staff (GS)
• Update staff charge-outrates
• Pull monthly timesheet reports from managers and directors
• Print WIP reports for directors

Auditor General

• Invoicing
• Sending statements
• Following up on debtors

Company Vehicles

• Logbooks of PKF(PE) vehicles to be kept up to date at all times.
• Determine the process when you are not in the office.
• Maintenance of vehicles
  • Regularly physically inspect the vehicles as and when they come back from a job.
  • Before any employee makes use of a vehicle, they must inspect and when done inspect and make note of anything in case something happens on the road
  • Inspection by staff and audit administrator
  • Organize service or any maintenance issues.
  • Monthly report (before the Friday before 1st Monday / last week of the month to be sent to the managing director)
    • Scan logbooks
    • Scheduled maintenance
    • Kilometres
• Petrol cards
• Ensure everyone has a valid driver's license(on file) if using the company car.

Compliance

• Compliance with the firms System of Quality Management (SOQM), policies and procedures.
• Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA, and IESBA Codes of Conduct.

Work Complexity:

Support directors and the audit department

Level of Independence:

Work independently