Billboard & In-Mall Media Production Lead

Company : Recruitmymom

Job Description - Billboard & In-Mall Media Production Lead

A fast-growing Out-of-Home media company is seeking a tenacious, ultra-organised Billboard & In-Mall Production Manager to take end-to-end ownership of their production and flighting operations. This is a permanent, full-time role based in-office with some flexibility. Working hours are Monday to Thursday, 07h30 to 16h30 and Fridays 07h30 to 15h00.

This is a hands-on, high-volume role for a master coordinator who loves getting things done and keeping projects moving seamlessly. As the operational backbone between relationship managers, agencies, printers, installation teams, and landlords, you will be the go-to person who ensures every campaign is printed, flighted, maintained, and billed flawlessly on time. If you thrive under pressure, possess relentless follow-through, and take pride in being a proactive "doer," this position is for you!

Core Responsibilities

Production Management: Oversee the complete lifecycle of billboard and in-mall campaigns. Chase artwork ahead of deadlines, verify technical specs, liaise with printers/suppliers, manage proofs and special builds, and maintain accurate production chaselists.
Flighting & Installation Coordination: Schedule and manage flighting teams, issue flighting notices, maintain the master schedule, and ensure 100% of completed installations receive checked, dated photographic proof within 24 hours.
Site & Structure Maintenance: Coordinate repairs for billboard structures, artwork, and site illumination. Obtain supplier quotes, arrange site access with shopping centre managers and landlords, and track repairs through to completion.
Production Financial Administration: Prepare Purchase Orders (POs), reconcile weekly PO lists, chase supplier CIs and invoices, verify billings against quotes, and resolve discrepancies with the finance team.
Stakeholder & Supplier Management: Build strong, accountable relationships with printers, installers, landlords, and internal teams, communicating proactively to resolve potential delays before they impact campaigns.

Requirements

3–5+ years’ experience in production, operations, traffic, or project coordination within a fast-paced, deadline-driven environment.
Strong background in Out-of-Home advertising, billboard/in-mall media, print production, signage, or advertising agencies is highly desirable. High-performing production coordinators from adjacent industries are also welcome to apply!
Proven track record of managing multiple campaigns, suppliers, and tight deadlines simultaneously.
High proficiency in Google Workspace, MS Excel, Outlook, PO tracking, and managing digital artwork files/specs.
Exceptional written and verbal communication skills with a confident, polite, but persistent telephone manner.
A proactive, resilient "No-Drama Llama" personality with extreme attention to detail and a strong sense of ownership.

Benefits

A key operational role at the core of a dynamic, industry-leading media environment.
A supportive, energetic office culture in Century City that values accountability, initiative, and clear communication.
An opportunity to own your domain completely and become the essential link that drives client campaign success.

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