Creditors Clerk

The Creditors Clerk plays a crucial role in ensuring accurate and timeous processing of supplier invoices, reconciliations, and payments while maintaining strong supplier relationships and supporting cost control. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work independently while collaborating with other team members.

Core Responsibilities:

• Review and update the supplier database to ensure complete and accurate valid information (including BEE).
• Ensure approvals and invoices are properly authorised and are in accordance with the appropriate level of authority.
• Ensure the correct GL account & supplier account is utilised when processing invoices, pay cards & credit cards in Evolution.
• Ensure that the correct VAT is applied to invoices and that VAT invoices agree with SARS requirements.
• Ensure AP batches are posted weekly.
• Preparation and submission of creditors reconciliations.
• Timeous payment of invoices (within agreed payment terms).
• Timeous follow up of all AP queries.
• Forward remittance advices to suppliers after completion or payment run.
• File all invoices/documentation after payment run.
• Process refunds in a timely manner.
• Assist with balance sheet recons during the month and the finalisation at month end.
• Ensure audit deliverables are maintained according to the standard required by the auditors.
• Bank balance weekly reporting.
• Inter-division clearing/recovery account reconciliation.
• Inter-group debtors invoices and collections
• Any ad-hoc duties which are assigned.

Qualifications and experience;

• Gr.12/Matric
• 3 years Diploma / Certificate in Bookkeeping / Accounting
• Minimum of 3 years experience in creditors/accounts payable.
• Shared services or multi-company exposure an advantage

Technical Skills:

• Proficient in SAGE Evolution, Microsoft Excel, Word, and Outlook.
• Strong numerical and reconciliation abilities.
• Solid understanding of basic bookkeeping and accounts payable
• principles.
• High level of accuracy and attention to detail.

Non-Technical Skills:

• Strong communication and problem-solving skills.

• Deadline-driven, reliable, and able to manage priorities effectively.
• Demonstrates strong ethical standards and professional integrity.
• Collaborative team player, willing to assist and support colleagues.

• Provident Fund, Life and Disability Insurance
• Incentives/Performance Bonuses (based on meeting specific targets)
• Professional Development/Study Assistance
• Training and Progression: There is a strong emphasis on skill development, career progression, and "care and growth"
• Flexibility/Hybrid working arrangement
• Office Perks: In-office benefits have included "wellness days" and "Braai month" celebrations
• Leave: 25-days annual leave entitlement
• 2-month paid sabbatical every 5 years of continued service
• Employee Wellness Programme

Company Overview:

Lightstone is an intelligent solutions company with strong, industry- specific expertise and core capabilities in data management, GIS, analytics and software development. We specialize in delivering integrated, online knowledge solutions, batch and real-time data quality solutions, and a broad range of geo-spatial and analytic projects to a range of property, business to consumer, government and financial services clients.

We hire exceptional people and provide them with the environment where they can excel. Our non-corporate culture encourages flexibility, collaboration and innovation. We pride ourselves in our core values to Encourage Participation, Respond to Changing Needs and Win Together, which are reflected in each development, project, product or service we undertake to

deliver.