Creditors Clerk

The Creditors’ Clerk is
responsible for ensuring the accurate and time -consuming processing of all
supplier invoices and credit notes in accordance with company policies and the
purchase order control process.

Requirements

Education and
Experience Requirements

• Matric
  
• 5+ years Creditors
  related experienced
  
• Finance/Accounting
  related qualification – Added advantage
  
• Buildsmart – Added
  advantage
  
• Strong communication
  and interpersonal skills
  
• Time management –
  able to work under pressure and respect deadlines
  
• Decision making and problem -solving skills
  

• Receive and capture all creditor invoices and credit notes.
  
• Ensure that only approved invoices are captured.
  
• Accurately and completely capture creditor invoices.
  
• Ensure all relevant fields are captured completely and accurately.
  
• Ensure that all costs are allocated to the correct GL accounts and cost
  centres (contracts)
  
• Identification of invoices not received, and accruals required as well as
  reversing of prior month accruals.
  
• Ensure all fixed asset invoices are accurately booked.
  

Performance Measures (KIPI)

• Perform a monthly reconciliation of the Creditor age analysis to ensure
  that all payments are accounted for and properly posted.
  
• Accurately and completely reconcile the Creditor statement to the
  CREDITORS ledger ensuring all supporting documents are attached and invoices
  are approved for payment accordingly.
  
• Identification of invoices not received, and accruals required as well as
  reversing of prior month accruals.
  
• Perform all others task assigned to him by the head of department or
  manager.
  

CREDITORS AGE
ANALYSIS

• Perform a monthly reconciliation of the Creditor age analysis to ensure
  that all payments are accounted for and properly posted.
  
• Monitor the Creditor age analysis and ensure that there are no long
  outstanding items.
  
• Monthly analysis of all invoices older than 60 days
  
• Ensure that Creditor
  accounts are not blocked.
  

CREDITORS
CAPTURING OF INVOICES AND CR NOTES

• Receive and capture all
  creditor invoices and credit notes.
  
• Ensure that only approved
  invoices are captured.
  
• Accurately and completely
  capture creditor invoices.
  
• Ensure all relevant
  fields are captured completely and accurately.
  
• Ensure that all costs are
  allocated to the correct GL accounts and cost centres (contracts)
  
• Identification of
  invoices not received, and accruals required as well as reversing of prior
  month accruals.
  
• Ensure all fixed assets
  invoices are accurately booked.
  
  

CREDITORS AGE
ANALYSIS

• Perform a monthly
  reconciliation of the Creditor age analysis to ensure that all payments are
  accounted for and properly posted.
  
• Monitor the Creditor age
  analysis and ensure that there are no long outstanding items.
  
• Monthly analysis of all
  invoices older than 60 days
  
• Ensure that Creditor accounts are not blocked.
  
  

CREDITORS
RECONCILIATION

• Accurately and completely
  reconcile the Creditor statement to the creditors ledger ensuring all
  supporting documents are attached and invoices are approved for payment
  accordingly.
  
• Ensure all delivery notes
  and approved purchase orders are attached where applicable.
  
• Ensure all credit notes
  are requested where applicable.
  
• Timeously follow up on
  reconciling items to ensure that they are resolved accordingly within the
  following month.
  
• Respond to and resolve
  all Creditor related queries in the shortest time possible.
  
  

CREDITORS
PAYMENTS

• Ensure that all Creditor
  payments are handled in an organised and timely manner, ensuring that payments
  are within the agreed Creditor payment terms.
  
• Ensure that all
  remittances and proof of payments are distributed to Creditors and stakeholders
  timeously, accurately and regularly.