Debtors

Job Title - Debtors Bookkeeper

As a Debtors Bookkeeper responsible for debtors within the agriculture industry, you will play a crucial role in
maintaining accurate financial records related to the organization's debtors. You will be responsible for tracking,
recording, and managing all transactions involving debtors, ensuring timely payment collections, and
maintaining a healthy cash flow. Your attention to detail, strong organizational skills, and financial acumen will
contribute to the overall financial stability of the agricultural enterprise.

Key Responsibilities:
1. Debtors Management: Monitor and manage the organization's accounts receivable, ensuring timely
collection of outstanding payments from customers, suppliers, and other stakeholders.
2. Invoicing and Billing: Issue invoices and credit notes accurately, ensuring they align with sales
agreements and contractual terms. Follow up on overdue payments and resolve billing discrepancies
promptly.
3. Record Keeping: Maintain detailed and accurate financial records of debtor transactions, including
payments received, credit memos, and adjustments.
4. Reconciliation: Regularly reconcile debtor accounts to ensure accuracy and identify discrepancies or
potential issues requiring attention.
5. Reporting: Prepare debtor-related reports for management, highlighting outstanding debts, payment
trends, and credit risks.
6. Collections: Initiate and manage debt collection activities, maintaining a professional and courteous
approach while recovering outstanding debts.
7. Customer Relations: Act as a point of contact for debtors, addressing inquiries, providing account
statements, and resolving any billing or payment-related concerns.
8. Cash Flow Management: Assist in forecasting cash flow and contribute to the development of
strategies to optimize debtor collections and minimize bad debts.
9. Compliance: Ensure adherence to accounting principles, industry regulations, and company policies in
all debtor-related activities.
10. Collaboration: Collaborate with other finance and operational teams to share information, resolve
issues, and improve overall financial processes.
11. Software Utilization: Proficiently use accounting software, spreadsheets, and other relevant tools to
manage debtor records and generate reports efficiently.

Qualifications and Skills:
? Diploma in Accounting, Finance, or a related field preferred.
? Proven experience as a Bookkeeper or in a similar financial role, preferably within the agriculture
industry.
? Familiarity with agricultural credit terms and practices is an advantage.
? Strong understanding of accounting principles and debt management procedures.
? Proficiency in using accounting software (e.g. Xero, SAGE) and MS Excel.
? Excellent communication and interpersonal skills to interact effectively with debtors and internal teams.
? High level of accuracy, attention to detail, and ability to meet deadlines.
? Strong problem-solving skills and the ability to make sound financial decisions.
? Ethical and trustworthy, handling confidential financial information with discretion.