Debtors and Administration Clerk (ISP)

• Excellent verbal and written communication skills – able to communicate with difficult customers & suppliers.


• Socially confident, ability to put others at ease.


• Flair for numbers, Analytical skills & Reconciliation skills.


• Logical thinker, detail-conscious, methodical, systematic.


• Good organisational skill, Integrity.


• Results-orientated, adheres to deadlines.


• Attention to detail & Assertiveness.


• Able to remain focused under pressure, retain optimism despite setbacks.


• Team player, approachable, able to share with and consult others.


• Self-motivated and energetic.


• Able to manage own time in order to meet deadlines.


• Able to work with limited supervision.


• Highly proficient with Microsoft Office products especially Outlook, PowerPoint, Word and Excel.


• Ability to adapt to a fast-paced and dynamic work environment, demonstrating flexibility and a positive attitude.

Job Responsibilities: Debtors Management:

• Open new debtor accounts on the accounting system based on approved credit terms.
• Ensure application forms for all debtors are on file.
• Communicate debtor accounts blocked to the relevant departments affected (Sales/Operations).
• Oversee and manage the company's debtors’ book to ensure timely collections and minimize outstandingdebts.
• Communicate timely and effectively to Team Leader or Manager when debtors are starting to exceed their agreed credit/payment terms consistently.
• Preparing month end invoicing run and checks

Payment Processing:

• Handle Debit and EFT payments within our Subscriber Management Billing System, ensuring accurate and timely processing.
• Financial Reconciliation:
• Conduct thorough reconciliation of Debtors to Creditors, identifying and resolving discrepancies to maintain accurate financial records.

Invoicing and Credit Notes:

• Efficiently raise invoices and process credit notes, adhering to company policies and customer agreements.

Reporting:

• Prepare and present regular financial reports, highlighting key metrics related to debtors, payments, and overall book health.

Compliance:

• Ensure all financial operations comply with relevant laws, regulations, and company policies

Living our Spirit:

• We proactively seek opportunities and challenges, raising our hands to take ownership and make a difference. We are committed to finding solutions and making things happen.
• We approach each day with enthusiasm and a sense of curiosity. We view every task as a chance to learn, grow, and explore new possibilities, making our journey in sales administration exciting and dynamic.
• Volunteer for new projects and responsibilities for your own growth and that of the business.
• Embrace change with a positive attitude. Approach new challenges as opportunities for growth and learning.
• Collaborate, help and support the various stakeholders both internal and external.
• We celebrate our individuality and unique strengths. By being authentic, we bring our best selves to work, adding value to the team and creating a positive atmosphere where diversity is cherished.

Job Specification:

• Matric
• Minimum of 3 years of general administration experience
• Relevant degree or diploma in the field of Accounting
• ISP Experience (advantageous)
• Previous experience in the Debtors Clerk role