Debtors Clerk

The Debtors Clerk plays a crucial role in managing the full debtors’ function by ensuring accurate billing, timely collections, and maintaining healthy customer relationships to support cash flow and working capital. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work independently while collaborating with other team members.

Core Responsibilities:

• Ensure invoices are processed as per billing file, accurately and on time.
• Ensure credit notes are processed after required approvals have been obtained.
• Ensure timeously & accurate processing of cashbook on a weekly basis.
• Ensure debtors are collected within in the required DSO days (45 days)
• Ensure statements are sent out monthly after the billing file is complete.
• • Ensure debit orders and debit orders recons are processed timeously.
• Resolve client queries timeously and in a professional manner.
• File on regular basis (credit note approvals etc.)
• Provide monthly debtors provisions to the Debtors Manager.
• Update the deferred schedule and ensure correct inventory codes are used.
• Ensure monthly billing recons are done and sent to the sales teams.
• Attend age meeting and ensure actions items from meetings are resolved.
• Prepare sales team dealer commissions.
• Prepare and sent monthly COS PO’s.
• Any ad-hoc duties which are assigned.

Qualifications and experience;

• Gr.12/Matric
• 3 years Diploma / Certificate in Bookkeeping / Accounting
• Minimum of 3 years experience in a similar role.

Technical Skills:

• Proficient in SAGE Evolution, Microsoft Excel, Word, and Outlook.
• Strong attention to detail and accuracy.
• Effective time management and workload prioritization skills.

Non-Technical Skills:

• Strong communication and negotiation abilities.
• Customer-focused and solutions-driven approach.
• Collaborative team player with a proactive mindset.
• Problem-solving oriented and adaptable in dynamic environments.

• Provident Fund, Life and Disability Insurance
• Incentives/Performance Bonuses (based on meeting specific targets)
• Professional Development/Study Assistance
• Training and Progression: There is a strong emphasis on skill development, career progression, and "care and growth"
• Flexibility/Hybrid working arrangement
• Office Perks: In-office benefits have included "wellness days" and "Braai month" celebrations
• Leave: 25-days annual leave entitlement
• 2-month paid sabbatical every 5 years of continued service
• Employee Wellness Programme

Company Overview:

Lightstone is an intelligent solutions company with strong, industry- specific expertise and core capabilities in data management, GIS, analytics and software development. We specialize in delivering integrated, online knowledge solutions, batch and real-time data quality solutions, and a broad range of geo-spatial and analytic projects to a range of property, business to consumer, government and financial services clients.

We hire exceptional people and provide them with the environment where they can excel. Our non-corporate culture encourages flexibility, collaboration and innovation. We pride ourselves in our core values to Encourage Participation, Respond to Changing Needs and Win Together, which are reflected in each development, project, product or service we undertake to

deliver.