Events Coordinator & Personal Assistant

Driving operational efficacy and executive support, this part-time virtual position coordinates high-level administrative functions, executive logistics, and client communication. The role requires proactive management of complex diaries, travel arrangements, client documentation, and strategic business processes to ensure seamless daily operations.

Working 3 to 4 hours per day, the position manages end-to-end administrative logistics and client relationship workflows. Additional responsibility involves providing on-site operational and event support within the Johannesburg area as needed.

Key Responsibilities

• Executive Support & Operations: Manage complex executive diaries, business appointments, personal commitment coordination, travel planning, meeting schedules, and MBA timetable logistics.
  

• Client Relationship Management: Act as the main administrative point of contact for client enquiries, booking confirmations, quotation generation, document coordination, contract issuance, and client record updates.
  

• Financial Administration: Issue quotations, prepare invoices, monitor outstanding debtors, reconcile invoice statuses, maintain debtor reporting, and liaise directly with the external accountant and suppliers.
  

• Operational Logistics: Coordinate production schedules, venue bookings, studio logistics, travel, accommodation, event logistics, and supplier timelines.
  

• Business Administration & Strategy: Maintain electronic filing systems, contract registers, and databases; support operational planning, project coordination, workflow improvements, and standard operating procedure implementations.
  

• On-Site Event Support: Provide ad-hoc, hands-on event assistance and operational coordination within the Johannesburg region as required.
  

Requirements

Benefits