Executive Assistant

Job Title: Executive Assistant

Location: Paarl, Western Cape
Type: Full-time
Work model: In-office
Start date: As soon as possible

Role Overview

Our client is seeking a highly organised, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior management.

This role is critical to the smooth day-to-day functioning of the business and requires someone who can manage priorities, anticipate needs, handle sensitive information with discretion, and operate confidently in a fast-paced, professional environment.

Key Responsibilities

Executive & Administrative Support

• Provide full administrative support to senior executives, including diary management, scheduling, and meeting coordination
• Prepare agendas, take accurate meeting minutes, and follow up on action items
• Manage correspondence, emails, and phone calls on behalf of executives
• Draft, format, and proofread professional documents, reports, and presentations
• Handle confidential and sensitive information with discretion

Office & Operational Coordination

• Support daily office operations to ensure smooth and efficient workflows
• Coordinate internal and external meetings, travel arrangements, and logistics
• Act as a key point of contact between executives, internal teams, and external stakeholders
• Assist with onboarding documentation and general HR-related administration where required

Organisation & Process Support

• Maintain organised digital and physical filing systems
• Track deadlines, priorities, and key deliverables
• Assist in improving administrative processes and systems where possible
• Support ad-hoc projects and tasks as required by management

• Matric (tertiary qualification in Business Administration, Management, or a related field will be advantageous)
• Minimum 3–5 years’ experience in an Executive Assistant, Personal Assistant, or Senior Administrative role
• Strong computer literacy, including MS Word, Excel, Outlook, and PowerPoint
• Excellent written and verbal communication skills in English and Afrikaans
• Strong organisational skills with the ability to manage multiple priorities simultaneously
• High level of professionalism, discretion, and attention to detail
• Ability to work independently, take initiative, and anticipate executive needs
• Own reliable transport

• A professional, values-driven working environment
• Exposure to senior leadership and strategic decision-making
• A stable, full-time role within a growing organisation
• Opportunity to make a meaningful impact through strong executive support