Executive Assistant

We are seeking a highly capable Executive Assistant / Operations Coordinator to support a distinguished physician and CEO managing two companies:

• A nuclear medicine practice operating across three hospital sites in Johannesburg and Cape Town.
  

• A commercial property business based in Port Elizabeth.
  

This position is primarily remote/home -based in Johannesburg, with occasional in -person attendance at hospital offices.

Key Responsibilities

• Email & Communication Management
  

  • Triage and manage inboxes, draft responses, and ensure timely communication.
    

• Financial Administration
  

  • Prepare banking payments and transfers for approval (Investec, FNB).
    

  • Assist with SARS submission preparation.
    

  • Route invoices to accountants and track medical aid recoveries.
    

• Practice Operations
  

  • Coordinate with hospitals and contractors during practice setup.
    

  • Prepare patient documents for sign -off.
    

  • Manage equipment and consumables.
    

• Personal Administration
  

  • Manage calendars, school communications, and travel bookings.
    

  • Protect personal time through effective scheduling.
    

• Follow -up & Chase
  

  • Systematically pursue external parties (hospitals, contractors, banks, staff) to ensure delivery.
    

Candidate Profile

• Experience:
  

  • Proven track record as an executive -level PA or operations coordinator supporting senior executives or business owners.
    

  • Strong financial literacy; experience with banking platforms, invoicing, and bookkeeping. A formal qualification in bookkeeping or financial administration is advantageous.
    

• Skills & Attributes:
  

  • Relentless follow -through and proactive problem -solving.
    

  • High discretion and trustworthiness with sensitive financial, medical, and personal information.
    

  • Ability to manage and hold remote staff accountable without direct authority.
    

  • Strong technical proficiency (Google Workspace, banking portals, WhatsApp, task management tools).
    

  • Calm under complexity, able to juggle multiple domains simultaneously.
    

• Nice to Have:
  

  • Healthcare administration or medical practice experience.
    

  • Exposure to property management or commercial real estate.
    

  • Bookkeeping qualification (ICB or similar).
    

Working Arrangement

• Remote/home -based in Johannesburg.
  

• Occasional in -person attendance at Gauteng hospital offices.
  

• Full -time permanent role with potential to evolve into a broader operations position.