Executive Assistant

Company : Hr Xchange

Job Description - Executive Assistant

Salary: Market Related

Location: Springs / East Rand

Employment type: Permanent, full-time

Working arrangement: On-site

Our client is seeking an Executive Personal Assistant to provide executive, administrative and coordination support to the Managing Director. The role involves managing diary commitments, coordinating meetings and travel, handling confidential information and following up on executive priorities.

Responsibilities

Manage the Managing Director’s diary, appointments and priorities, resolving scheduling conflicts and ensuring meeting preparation.

Draft and coordinate correspondence, screen calls and requests, and track communications requiring a response or decision.

Coordinate executive meetings, prepare agendas and meeting packs, record minutes when required, and follow up on action items.

Provide administrative support for director meetings and maintain confidential governance documents and records.

Arrange local and international travel, accommodation, transport and itineraries.

Coordinate client functions, management events and executive meetings as required.

Maintain executive filing systems and prepare presentations, reports, expense claims and administrative records.

Coordinate documents requiring review, signatures or approval.

Liaise with the finance department on debtors administration, confidential monthly salary inputs and expenses.

Protect sensitive company and employee information and comply with applicable confidentiality and information management policies.

Requirements

Matric/Grade 12 preferred.

A relevant secretarial, business administration or executive-assistance qualification would be advantageous.

Experience supporting senior management preferred.

Experience coordinating meetings, executive documentation, travel and confidential correspondence preferred.

Strong practical experience with Microsoft Office and Teams.

Strong executive administration, diary management, prioritisation and follow-up skills.

Ability to handle sensitive information with discretion and maintain strict confidentiality.

Professional written and verbal communication skills .

Our client is an equal opportunity employer.

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Executive Assistant

Job Description - Executive Assistant

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