EXECUTIVE ASSISTANT & LEGAL COMPLIANCE (Mining) - R 40k pm - CLOSE TO VILLIERA WINE FARM

If you are an experienced Executive Assistant that values quality, tradition, and a forward-thinking approach, this top manufacturing group is the right fit for your outstanding organizational prowess, particularly if you excel in a fast-paced environment, and have a keen interest in legal compliance, specifically in manufacturing / mining and factory health and safety.  Role supports the GM and MD and requires meticulous attention to detail, ability to multitask and effective communication skills to collaborate with various stakeholders.

Qualifications and Skills

Key Responsibilities

Organizational Expertise

• Implement efficient filing systems for both physical and digital documents, ensuring easy retrieval and confidentiality.
  
  
• Streamline administrative processes and assist in optimizing workflow efficiency for the executive team.
  

Executive Support

• Act as the primary point of contact for the General Manager and Managing Director, managing their calendars, appointments, and correspondence.
  
• Coordinate travel arrangements, itineraries, and accommodation for business trips, conferences, and meetings. You will receive many ad-hoc requests that don’t necessarily fit into one single box.
  
• Utilize advanced Excel skills to create, update, and maintain various reports, spreadsheets, and data analysis for decision-making purposes.
  
• Generate accurate and visually appealing presentations using MS Office tools to support executive communications.
  
  

Legal Compliance and Secretarial Support

• Assist in legal compliance matters, specifically focusing on mining regulations and factory health and safety requirements.
  

• Collaborate with legal teams to draft, review, and proofread legal documents, contracts, and agreements.
  

• Serve as a liaison between the executive team and legal advisors, ensuring timely responses to legal inquiries.
  

Communication and Coordination

• Prepare and distribute internal and external communications on behalf of the executive team.
  

• Coordinate meetings, conferences, and events, including logistics, agendas, and follow-up actions.
  
  

Confidentiality and Discretion

• Handle sensitive information with the utmost confidentiality and discretion, maintaining professionalism always.
  

Project Support

• Assist in managing special projects and initiatives, coordinating tasks, deadlines, and resources as needed.