Executive Assistant Human Capital Global Grade 08

Key outputs

• Perform complex office administration tasks and provide support to the executives for Human Capital (HC) and Remuneration and Benefits on deliverables, including personal administration

• Manage complex calendars, arranges meetings, and appointments of assigned executives

• Communication with internal and external HC contacts at senior levels and HC relationship management

• Provide support to the HC leadership team members which includes ad hoc administrative duties, coordination of various management meetings and BBS huddles and follow-up on operational matters

• Develop, implement, and administer departmental office systems and standards for Human Capital to maintain a professional image of the department.

• Create HC Purchase Requisitions, MIGO, and ensure payment of suppliers by due date

• Monitor budget, including tracking expenditure and providing reports for departmental office and administration costs

• Review, assess route, answer and monitor follow-up actions on correspondence and engaging with various senior stakeholders to ensure deadlines are met

• Coordinate and consolidate routine Human Capital reports and various KPI dashboards

• Provide wide range of support including composing and editing communication, consolidating and editing presentations, business plans, formatting and editing board papers and proposals

• Coordinate and schedule events, including conferences, seminars, meetings etc. for the department as required

• Answer, screen and route phone calls/queries, mail, and e-mail messages to relevant people

• Efficient coordination and processing of all travel arrangements, accommodation, and coordination for the relevant executives and direct reports

• Maintenance of data and electronic filing of all documentation in the offices of the assigned executives

Qualification, Experience and Competencies

• Seasoned Personal Assistant that has worked with executives for least 6 years,

• At least 4 years practical experience in HR

• Diploma in Human Resource Management (undergraduate degree in HR would be advantageous)

• Excellent computer, MS Office (Word, PowerPoint, Excel, Teams) and ERP skills

• Excellent business communication and presentation skills (written and verbal skills)

• Good business and financial acumen

• Personable, cheerful personality

• Flexible and willing to handle issues outside of normal contracted hours

• Knowledge of procure-to-pay processes

• Clean drivers’ licence

• Ability to prioritise workload and high-level admin abilities

• Attention to detail and strong planning, organising and coordination skills

• Strong customer service orientation