Executive Secretary

COMMUNITY SERVICES DEPARTMENT

EXECUTIVE SECRETARY

REF NO: 44000012

RECREATION AND PARKS DIRECTORATE

HEADQUARTERS PARKS RECREATION AND CULTURE DIVISION

Basic Salary

Grade: 07

Key Responsibility Areas: 

• Provides a complete secretarial service to the Head Parks, Recreation, Cemeteries and Culture. 

• Attends to all telephonic calls. 

• Attends to highly confidential matters of a complex nature. 

• Attends to general queries from Councillors, staff and the public. 

• Maintains and updates all files. 

• Updates the diary of the Head Parks, Recreation, Cemeteries and Culture. 

• Co-ordinates travel arrangements relating to Council business for the Head Parks, Recreation, Cemeteries and    Culture. 

• Performs secretarial/administrative duties in respect of the office of the Head Parks, Recreation, Cemeteries and Culture.

Competencies: 

• Written Communication 

• Oral Communication 

• Attention to Detail 

• Planning and Organising 

• Use of Technology 

• Data Processing & Analysis 

• Business Processes 

• Interpersonal Relationships 

• Communication 

• Cognitive Ability 

• Impact and Influence 

Essential Requirements: 

• Grade 12 (NQF Level 4). 

• 2 Years relevant experience. 

• Computer Literacy. 

Preferred Requirements: 

• Grade 12 (NQF Level 4) and a Secretarial Diploma. 

• 3 Years relevant experience.