Facilities Manager

Purpose Summary:

To manage and optimise the day-to-day running, quality control, and strategic development of the firm’s facilities across multiple locations, ensuring a safe, efficient, and high-quality working environment that supports business objectives and enhances employee and client experience.

Key Responsibilities:

• Responsible for maintenance of the building, furniture, and fixtures. Maintain detailed records of maintenance activities, including inspections, repairs, and preventative maintenance schedules. Develop and implement a comprehensive preventive maintenance program for all building systems, equipment, and grounds.

• Plan, coordinate, and implement office moves and refurbishments. Plan and oversee all facility modifications, including renovations, and new equipment installations.

• Coordinate building systems operations in line with health and safety regulations. Lead energy conservation and sustainability initiatives to reduce operational costs and environmental impact.

• Oversee administrative functions related to reception services, print room, messaging services, and stationery supplies.

• Purchase facilities and office equipment in line with the firm's procurement policy; Establish and manage relationships with contractors, suppliers, and vendors; Ensure service level agreements are in place.

• Verify safety policies and procedures comply with Occupational Safety and Health regulations. Implementing and enforcing safety regulations to protect employees, visitors, and the property itself. This also involves conducting risk assessments and developing emergency response plans.

• Maintain control of all physical assets in the building and dispose of assets when necessary.

• Ensure operational costs are effectively managed and contained within budget. Ensure operational costs are effectively managed and contained within budget.

• Oversee and coordinate all facilities operations for the allocated office

Required Educational Background:

• Diploma/NQF level 6 (Management Sciences) - Essential

• 4-year Degree/NQF level 7(Management Sciences) - Preferred

Required Experience:

• 5 years' experience in Project Management

• 5 years' experience in Buying/Procurement

• 5 years' experience in Facilities Management