Facilities Manager

The Facilities Manager oversees and manages the security and maintenance staff to ensure our buildings and 
grounds are clean and safe. All aspects are overseen of building functions and guarantee the safety and 
functionality of all facilities. Duties include running routine safety inspections, corresponding with contractors, 
planning maintenance work, maintaining records, and supervising facilities staff, and exhibiting high multitasking 
and organizational abilities.

The Facilities Manager reports directly to the Managing Director.

Duties and responsibility:
• Oversee maintenance, both preventative, scheduled maintenance, and reactive repairs.
• Oversee maintenance and machinery/equipment/tool costs.
• Initiate, manage and cost all new projects. Ensure completion of each project on budget or account for 
variance.
• Oversee sustainability from each venue to the estate on a whole ensuring compliance with various 
bodies.
• Implement measures to achieve sustainability compliance.
• Oversee security on the estate, including security contract, security officer presentability and 
performance, as well as all CCTV, alarm systems, barrier and electric fence, as well as interviewing of 
new candidates.
• Implement and maintain health and safety on the estate to ensure compliance, including risk 
assessments and incident investigations, food and safety measures.
• Oversee housekeeping and the effective management of teams, structures and procedures including 
stock management, suppliers, costings of stock procurement and transport of staff. Participating in 
interviewing of supervisors and managers.
• Oversee legal exposure of the farm and ensure effective insurance cover for both public liability and 
asset insurance costings. Ensure all risk and negligence is mitigated as far as possible.
• Monitor solar and water systems to ensure monitoring devices are active, accurate, and services as well 
as preventing overspend in the case of leaks/faulty solar systems, etc.
• Oversee and manage fire systems on the estate including fire panels, firefighting equipment, monitoring 
devices, hydrants and sprinklers. Conduct yearly services and weekly/monthly audits.
• Conduct and manage ongoing OHS, fire, medical and incident training. Manage equipment associated 
and introduce mitigating measures in the case of recurring incidents.
• Oversee and manage all tech on the farm in conjunction with the IT department, including costings, 
maintenance, tech improvement where needed, and SLA’s with relevant suppliers.
• Oversee golf operations including in-range systems, power backups, golf equipment such as carts and 
maintenance equipment. Monitoring servicing schedules and safety of items used by guests.
• Ensure ongoing maintenance of the manor house and manage teams working there.
• Conduct weekly operations/facilities meetings and ad hoc meetings to address concerns, issues or project feedback.

• Monitor the frequency of items replacement due to age, longevity, or faults, and either implement SOPs
to extend lifespan and prevent ill treatment or adjust suppliers/solutions to address cost-saving
measures to all physical objects and systems on the estate.
• Ensure guarantees on systems, items, and structures on the estate are monitored and called upon 
when needed. Ensure suppliers/manufacturers are held responsible.
• Improve systems and workflow across the estate in terms of efficiency and ease of use. Implement timesaving measures related to cost.
• Manage and monitor estates infrastructure.

Duties under Vehicles:
• Manage all directors, estate and classic vehicles.
• Ensure yearly/mileage-based services are conducted as per required schedules.
• Attend repairs when required.
• Ensure classic cars are driven periodically.
• Update insurance yearly on vehicle values
• Ensure all vehicles are licensed annually.
• Oversee weekly checks on all vehicles and ensure reliability, functionality, and safety.
• Manage sales and procurement of new vehicles and advise directors on replacement 
recommendations.

Previous experience will count in the applicants favour.