Facilities Manager - Commercial

• Preparation, Implementation, monitoring, and reporting on Capex and OPEX budgets.
  
• To monitor, investigate and report on optimum recoveries on all utilities, including the required meetings.
  
• Ability to read and track income statement movements, including analysis of accounting transactions.
  

• Optimise the life span of the buildings by determining the maintenance requirements and creating a maintenance plan within the allocated timeframes at optimal costs while continually re -evaluating.
  
• Manage the implementation of planned maintenance activities and ensure ongoing execution by project managing the entire process.
  
• Provide technical and operational support and assistance to the Portfolio.
  
• Ensure compliance to statutory regulations, policies, and procedures by conducting inspections and liaising with tenants to assist with non -compliance.
  
• Monitor BO installations, take -on inspections, and take -back inspections.
  
• Project manage the refurbishments, redevelopments, additions, CAPEX projects, TI’s and redecorations of buildings.
  
• Conduct building inspections to ensure standards are maintained.
  
• Identify opportunities to optimise the performance and efficiency of the building (i.e., water saving initiatives – greening initiatives) and to ensure the delivery of high value -add recommendations.
  
• Ensure proactive life cycle management of all assets within the Portfolio.
  
• Ensure year on year proactive maintenance planning of all assets within the Portfolio.
  
• Procurement – Align supplier management / procurement with Company objectives.
  
• Leverage technology advances to ensure best practice implementation within the Portfolio.
  
• Assist with sustainability plan and roll out of initiatives.
  

• Ensure full adherence to the OHS requirements as outlined by the National Facilities Manager to minimize risk across the portfolio.
  
• Ensure procedures are in place to mitigate and manage risk, ensuring buildings are compliant to prescribed legislation, implement corrective action when required.
  
• Oversee My Buildings proactively with the Building Managers team.
  

• Manage and coordinate staff activities and deliverables (Building Managers, and Handymen), by ensuring compliance to policies, upskilling staff, and effectively using the company performance and development management system. To share all relevant information with the team as well as provide support (answering queries and providing advise).
  
• Assist in the recruitment of technical staff for the sector.
  
• Ensure statutory and compliance training is implemented across the portfolio.
  
• Ensure recruitment is done in line with the transformation policy
  
• Provide leadership and guidance to the team
  
• Set clear performance targets for the team
  
• Ensure performance management is done in a consistent way throughout the portfolio
  

• Perform administrative functions such as issuing of orders and processing of invoices in accordance with the company procurement policy.
  
• Ensure timeous and accurate report writing.
  
• Oversee online Platform effectively and drive Statutory and Preventative schedules. Managing reports & follow up.
  
• Track SLA’s and ensure implementation thereof.
  
• Oversee Asset Register with Building Managers.
  
• Oversee Roof Schedules in conjunction with Building Managers.
  
• Oversee Sprinkler schedule in conjunction with Building Managers.
  
• Oversee SAPOA Records and Property Information schedules.
  
• Oversee Small Works Rates and facilitate the small works RFP.
  

• Liaise with clients, responding to queries in quick turnaround times and generally manage the client -landlord relationship.
  
• Effectively manage service providers, to ensure effective and efficient service delivery in a cost -effective manner and in line with good business practices.
  
• Attend and manage KPA meetings with service providers.
  
• Manage Performance management and KPIs of service providers.
  
• Share knowledge and information across sectors and regions in improving collaboration.
  

Requirements

• 10 years’ Facilities and Built Environment experience.
  
• Proven People Management experience
  
• A Tertiary qualification in the field of Engineering or Construction Management. BSc or equivalent.
  
• Artisan by Trade advantageous, along with being a Member of the Engineering Council of SA.
  
• Strong experience managing commercial office environments (non -retail).
  
• Hands -on exposure to building systems including electrical, mechanical, HVAC, fire systems, generators, and sustainability/energy initiatives.
  
• Proven experience managing Capex and Opex budgets, planned maintenance, refurbishments, and small to medium capital works.
  
• Ability to manage and hold service providers and contractors accountable against SLAs and KPIs.
  
• Solid understanding of statutory compliance, OHS, and risk management within facilities operations.
  
• Demonstrated people management experience, including oversight of Building Managers and technical teams.
  

Minimum requirements:

• Relevant tertiary qualification (Engineering, Construction Management, Facilities Management, or similar).
  
• Senior -level facilities management experience within commercial office buildings.
  
• Strong financial and technical capability.