FILLING CLERKS

Provides a secretarial / receptionist support service to the manager
Provide a meeting support service to the unit which includes but is not limited to:
Annual meeting schedules, Invitations, Attendance Register, etc.
Venue arrangements (includes refreshments).
Drafting and circulating Agenda items
Consolidating and circulating meeting packs (hardcopy or electronic)
Taking minutes and circulating the minutes for input and approval.
Provide an administrative support service to the department.
Manage document flow (includes Incoming and Outgoing registers, document tracking, etc).
Manage the diary of the Director.
Receive telephonic calls, messages, visitors and direct to relevant role players and provide relevant information as required.
Operate office equipment such a fax machines and photocopiers.
Provide logistical support and financial support services to the unit
Procurement of goods and services (includes venue and catering for meetings, workshops and strategic planning sessions).
Collects and coordinates all documents that relate to the Manager's budget.