Finance Administrator

A growing export -focused company is seeking a reliable, detail -oriented Finance Administrator to support its finance administration and office operations. This role is ideal for an experienced administrator with solid Xero exposure, strong debtors and creditors experience, and the maturity to work with sensitive financial information.

The position focuses on finance administration, controls, coordination, and internal oversight, while accounting, compliance, and statutory reporting are managed by an outsourced finance provider.

Key Focus Areas 

• Finance administration and controls
  

• Debtors and creditors management, including statements and payment follow -ups
  

• Office administration and PA support to the Managing Director
  

Responsibilities

1. Debtors & Creditors Administration

• Prepare and send weekly and monthly customer statements
  

• Follow up on outstanding debtors, payment confirmations, and queries
  

• Send and reconcile supplier statements
  

• Manage creditor queries, returns, and invoice discrepancies
  

• Liaise with customers and suppliers regarding payment -related matters
  

2. Banking & Payments Support

• Load supplier and ad -hoc payments onto the banking platform for approval
  

• Prepare and submit payment instructions and APNs for international payments
  

• Allocate customer receipts once payments reflect in the bank
  

• Support payment processes, with final approval and release by the Managing Director
  

3. System Investigations & Controls

• Perform daily, weekly, and monthly investigations across systems (e.g. Xero, CIN7, marketplaces)
  

• Investigate stock discrepancies, allocation issues, pricing or costing mismatches, and system adjustments
  

• Flag anomalies, risks, or discrepancies to the Head of Operations and Managing Director
  

4. Payroll & Admin Support

• Assist third -party payroll providers with leave tracking and timesheet verification
  

• Load salary payments for approval and release
  

• Maintain accurate staff leave and payroll records
  

• Liaise with outsourced payroll and labour service providers
  

5. Reporting & Coordination

• Provide supporting documentation to the outsourced finance team
  

• Assist with month -end processes by gathering required schedules and information
  

6. General Finance & Office Administration

• Track office -related expenses and admin budgets
  

• Maintain well -organised digital filing of financial and payment documentation
  

• Provide ad -hoc finance, administrative, and PA support to the Managing Director
  

Requirements

Benefits