Finance Administrator

The Finance Administrator will assist the Finance team in the day-to-day record keeping of financial transactions. This may involve, but not be limited to, maintaining the accounts payable and accounts receivable function, processing transactions through the subsidiary ledgers, monitoring transactions through the bank account, raising purchase orders and resolving queries from debtors and creditors

Job Responsibilities

Creditors Control

• Managing creditors relationships
• Completing creditors lists for all companies within the group
• Saving all invoices, Purchase orders and proof of payments into relevant folders
• Preparing all info on Sage from POs to Invoices
• Identifying and preparing list of creditors to be paid each month for all companies with the group
• Prepare and monitor creditors age analysis
• Load creditor’s payments for all companies within the group
• Maintaining creditor master data
• Managing creditor relationships
• Assist in cost savings tasks by obtaining and comparing comparative quotes

Debtors Control

• Managing debtors’ relationships
• Preparing revenue registers for all companies within the group
• Preparing invoices on Sage and sending them out to necessary persons
• Following up on payments from all debtors within the group
• Prepare and monitor debtors age analysis
• Maintaining debtor master data
• Following up debtor payment agreements
• Communicate (both verbal and written) with debtors regarding overdue accounts
• Preparing debtors file and creation of debtor’s accounts in the system

 Data Capturer

• Preparing Bank imports for all companies within the group
• Preparing journal imports for all companies within the group
• Keeping the FAR up to date (just maintaining and tracing any acquisition & disposal)

Banking

• Maintain a list of bank accounts for all companies within the group
• Pull and save all bank statements for all companies within the group
• Assist with the opening and closing of bank accounts within the group
• Complete all FICA requirements within the group
• Complete all KYC requirements within the group

General

• Assist asset management business unit with ad hoc reporting requests
• Maintaining accounts of small entities within the group
• Liaise with various stakeholders i.e. Sars and bankers
• Maintain credit card reconciliation from various business units

Compliance and Governance

• Execute in adherence to all relevant regulatory and business practices.
• Active risk management by applying and promoting a culture of on-going detection and resolution of Statutory, Regulatory compliance breaches
• Ensure timely delivery on all statutory reporting requirements
• Assist in providing support for all audit requirements within the group

Desired Skills and Qualifications

• BCom (Accounting degree) or equivalent
• Minimum of 2 years’ experience in a similar / Finance related role
• Exceptional written and oral communication skills
• Ability to effectively learn and acquire new knowledge and skills
• Proficient in Word, Excel, PowerPoint, and Sage systems.

 Competencies

Leadership Capabilities:

• Participative Leadership
• Planning and Organizing
• Monitoring and Measuring

Cognitive Capabilities:

• Analysis and Attention to detail
• Problem Solving
• Critical thinking

Interpersonal Capabilities:

• Assertive
• Methodical
• Drive and Action Oriented
• Flexibility
• Excellence and Quality Orientation