Finance Administrator

Job Advert: Finance Administrator

Job Description
Location: Stellenbosch, Western Cape
Contract Type: Permanent
Appointment Date: As soon as possible
Remuneration: Market related
Reference: FinanceAdmin

Role Description

MBSE is seeking a highly organised and detail-oriented Finance Administrator to perform student financial administrative activities, maintain accurate financial information across systems, and support various MBSE teams with finance-related processes.

The successful candidate will play a key role in ensuring student finance records, debtor management, invoicing, reporting, and audit preparation are handled efficiently and accurately.

Job Specification

Administration of Student Finances

• Issue and update quotations for clients


• Allocate payments to quotations and issue invoices


• Maintain accurate student financial information


• Manage payment arrangements and follow up where required


• Issue credit notes and manage refund processes


• Maintain bookkeeping information on the accounting system


• Allocate payments on eCommerce sites and process enrolments where needed


• Address student enquiries relating to financial matters


• Liaise with student funding providers


• Assist in automating and improving student finance processes on the Student Management System

Performing MBSE Finance Administrative Functions

• Maintain financial data for the annual financial audit


• Manage debtors and keep the age analysis up to date


• Follow up on sundry accounts


• Facilitate finance hand-over processes


• Provide regular and ad-hoc financial reports to management


• Communicate annual fee increases to stakeholders


• Maintain account information on the accounting system


• Maintain financial information for corporate clients using bespoke MBSE products


• Capture supplier invoices


• Assist with marketing campaign planning and implementation

Administrative Support to MBSE Teams

• Assist with enquiries/ leads


• Assist with helpdesk tickets and monitor SLA adherence


• Assist with CPD course updates and fee increase workflows


• Manage stationery requirements


• Support with supplier/vendor documentation and tender applications


• Liaise with outsourced document storage suppliers

Minimum Requirements

• NQF Level 7 Qualification (or studying towards it)


• 3 years’ financial administration experience (preference for education/training sector experience)


• Working knowledge of Xero (or similar accounting software)


• Proficient in MS Excel


• Knowledge of learner management systems and data administration

Required Knowledge, Skills & Competencies

Knowledge

• Xero or similar accounting systems


• Student finance administration


• MBSE offerings (advantageous)


• SAQA and relevant sub-frameworks (advantageous)


• Learner Management Systems and data collection

Skills

• Strong verbal and written communication skills


• Numeracy and financial accuracy


• Conflict management and negotiation skills


• Ability to work under pressure and meet deadlines


• Excellent time management and resilience


• Pro-active problem solving and ability to work independently

Personal Competencies

• Highly organised and detail-oriented


• Strong interpersonal and client relationship skills


• Driven to deliver results and meet expectations


• Adaptable and responsive to change


• Analytical thinking and initiative-taking


• Continuous learning mindset

Application Requirements

When submitting your application, please include:

• Cover letter (motivating your suitability for the role)


• Curriculum Vitae/Resume


• Qualifications


• Salary expectations


• Notice period


• Kindly quote the reference listed above

Closing date for applications: Wednesday, 05 February 2026