Finance Administrator

An established company in the construction industry requires a Finance Administrator to spearhead the data processing, information management, and basic bookkeeping workflows for its Johannesburg South office. This part -time opportunity is structured as a three -month fixed -term contract working Monday to Friday, 20 hours per week, with flexibility to accommodate either an 08:00–12:00 or 09:00–13:00 schedule. Reduced hours will be required after the initial 3 month period for maintenance.

Key Responsibilities:

• Data Capture & Financial Administration: Efficiently capture, update, and reconcile invoice data across Zoho and the company’s internal accounting programme to ensure flawless financial record -keeping.
  

• Information Architecture: Conceptualise, build, and maintain a highly organised hardcopy filing system from the ground up, ensuring seamless document tracking and security.
  

• Costing Sheet Management: Populate and update project costing sheets with precise financial metrics to assist ownership with ongoing profitability analysis.
  

• Timesheet Coordination: Oversee the accurate collection and digital capture of periodic timesheets for a workforce of 31 employees, ensuring data readiness for payroll processing.
  

• Advanced Spreadsheet Optimisation: Utilise advanced spreadsheet functionalities to manipulate data, generate clear updates, and support general business analytics once foundational filing systems are digitised.
  

Requirements

• Proven experience in a technical administrative, data capture, or office support capacity, ideally within the construction, engineering, or built -environment sectors.
  

• Advanced, demonstrable proficiency in Microsoft Excel (essential for complex data management and formula execution).
  

• Solid foundational knowledge of basic bookkeeping or accounting workflows.
  

• Pronounced attention to detail and an innate capability to self -audit high volumes of financial data.
  

• Strong organizational skills with the capacity to establish order and structure in a fast -evolving administrative workspace.
  

Preferred Qualifications:

• Matric (Grade 12) with a strong commercial or mathematical focus.
  

• A relevant certificate or diploma in Business Administration, Bookkeeping, or Office Management is highly advantageous.
  

Required Software Skills:

• Microsoft Excel – Intermediate
  

• Zoho knowledge highly advantageous
  

• Accounting/Bookkeeping Software knowledge
  

Benefits