Fleet Administrator Tracking

Financial metrics (including responsibilities)

• Daily/weekly/monthly tracking & speeding reports sent to respective departments for approval. Following up for approvals/declines for escalation.


• Strictly monitor afterhours and weekend usage and report it daily and weekly respectively to the relevant Managers for approval.


• Actively monitor alarms and contact the drivers to ensure all is ok.


• Monitor and ensure all units are in working order and communicating effectively and address any calls received from drivers or regions concerning tagging issues.


• Strictly monitor driver ID’s ensuring information is correct.


• Assist with Route planning


• Report on non-running/ nonstarter vehicles daily. 


• Creating of driver ID tags and the management of fleet procedures. Tag creations/cancellations must be sent to the Fleet Manager in order to update the fuel SMS notification system.


• Booking and coordinating national fitments/removals & replacements in all vehicles.


• Booking and coordinating nationally of tracking unit repairs and maintenance.


• Keep track nationally of service tags issued.


• Ensure the tracking systems are updated with all current information i.e. contact numbers, drivers etc.


• Ensure everything tracking system related is always relevant and up to date.


• Ensure most efficient maintenance and planning solutions to minimize the company’s internal cost and company downtime.


• Negotiation of favorable tracking company supplier terms and pricing - (payment, rebates, settlement discount, volume discounts).


• Obtaining quotations for approval from the tracking company when removals/fitments, repairs are required.


• Ensure that new fitments are showing on the system and that all information is updated and correct.


• Do not accept faulty/poor workmanship from suppliers.


• Be on standby should there be problems with a vehicle after hours.


• Ensure the Fleet Manager is informed of all activities relating to the fleet.


• ADHOC duties will be performed as requested from the Fleet Manager from time to time.


• People


• Performance must be tracked by yourself and the onus is place on you to set-up performance review meetings with the Fleet Manager.

Compliance, risk and quality

• Maintenance of “Report bad driving” hotline and implementation of necessary corrective action.


• 100% compliance with company policies and procedures.


• 100% compliance with health and safety regulations.


• Compliance with relevant laws and regulations relating to fleet.


• Ensure logical saving of all work, templates, etc. monthly and yearly such that each year’s financial records can stand on its own when enquiries/ investigations/audits take place.


• Produce high quality, neat, logical, succinct, easy to follow, easy to understand, formula linked work/templates/workbooks/financial models - of which is substantiated by facts with no numbers in the formulas.


• Ensure the above (final version) and other documents are chronologically saved/backed up.

Growth and new markets/products

• Assist with projects as directed from time to time.


• Ensure measures are put in place and steps are taken to achieve the short term, medium term and long-term goals of the company.

• Fleet experience  (Advantageous)


• Geographical knowledge


• Understanding of motor vehicles  


• Drivers license