Fleet Supervisor

• Planning


• Reporting


• Fleet management

Financial metrics

• Preparation of daily, weekly, monthly reports on AODs/age analysis, fines, number of accidents, major repairs and value, fleet ageing, repair and maintenance costs, fuel and tolls and tyre costs (incl. rotation of tyres), bad driving, FAR vs C-Track asset recon, N1Plus reports, Non-courier (lending and Transport), weekend mileage and after hours usage reports – most of which will be derivatives of the C-Track, Netstar, FNB Fleet card and Fleet Management reports.


• Ensure most efficient maintenance and planning solutions to minimize the company’s internal cost and company downtime.


• Effective management of the fleet using quality control checks, aging/asset cycles, running cost, tracking/ usage reports, vehicle appearance, vehicle optimization, driver scores etc.


• Monitoring of supplier pricing (3 quotes, update regularly), back up suppliers, preferred suppliers, template maintenance. Annual tenders to be conducted for preferred suppliers.


• Negotiation of favorable supplier terms and pricing - (payment, rebates, settlement discount, volume discounts).


• Locate and build working relationships with new and existing suppliers. Negotiation of favorable supplier terms and pricing - (payment, rebates, settlement discount, volume discounts).


• Obtain a minimum of 3 x quotations for panel beating, repairs, services, parts etc.


• Do not accept faulty/poor workmanship from any suppliers.


• Forecasting/planning according to customer demands/events. 


• Licensing of motor vehicles must be up to date. Arrange for registering & licensing for all new vehicles.


• Arrange services timeously of motor vehicles and ensure all repairs are carried out correctly.


• Ensuring the correct approval process is followed prior to the vehicles being repaired and thereafter ensuring payment for all suppliers with the Creditors Department.


• Be on standby should there be problems with a vehicle after hours.


• Ensure the Fleet Manager is informed of all activities relating to the fleet.


• Ensure correct accident procedures are followed as per management instruction and all documentation is filed correctly for future reference including preparation and submission of insurance documentation.


• Ensure that all vehicles are in a roadworthy condition.


• Check if vehicles are being used for private use.


• Ensuring that all team members are following the correct fleet procedures at all times by doing random checks and investigating any issues that may arise.


• Ability to conduct minor services, repairs and maintenance on vehicles as required. 


• Ensure that insurance assessments, panel beater assessments, mechanic assessments are fair to the company.


• Arrange and conduct driving assessments for all new/existing team members who are authorized to drive a company vehicle.


• Ensure that the vehicles are clean at all times, and that there is no damage to the wrapping or vehicle. All damages to be reported to the Fleet Manager.


• Diligently complete routine vehicle inspections on OPUS and report all findings to the Fleet Manager.


• Follow up with RM’s/business unit Managers and keep track of vehicle inspections and ensure the Fleet Manager is kept updated.


• Ensure roadworthiness tests are completed annually for licensing and at the time of service.


• Ensure tires are rotated at service intervals.


• Must be willing to travel extensively if and when required.


• Any ad-hoc functions as required by management. 

People

• Performance must be tracked by yourself and the onus is place on you to set-up performance review meetings with the Fleet Manager.

Compliance, risk and quality

• Maintenance of “Report bad driving” hotline and implementation of necessary corrective action.


• 100% compliance with company policies and procedures specific to fleet.


• 100% compliance with health and safety regulations.


• Compliance with relevant laws and regulations relating to fleet.


• Ensure logical saving of all work, templates, etc. monthly and yearly such that each year’s financial records can stand on its own when enquiries/ investigations/audits take place.


• Produce high quality, neat, logical, succinct, easy to follow, easy to understand, formula linked work/templates/workbooks/financial models - of which is substantiated by facts with no numbers in the formulas.


• Ensure the above (final version) and other documents are chronologically saved/backed up.


• Retain and file a routine check reports and roadworthiness test reports and proof of regular servicing.

Growth and new markets/products

• Assist with projects as directed from time to time.


• Ensure measures are put in place and steps are taken to achieve the short term, medium term and long-term goals of the company.

• 3 years of fleet experience


• Geographical knowledge


• Understanding of Motor Vehicles


• Matric


• A relevant qualification (advantageous)