Government Affairs & Market Development Administrative Assistant

Administrative Support  

Under the direction of Government Affairs & Market Development Head (GA& MD) GA & MD Administrative Assistant provides support in the overall success of daily operations of GA & MD by performing multiple levels of administrative tasks.  

Essential Duties:

•        Provides administrative support for the GA & MD division, including the creation, update, and maintenance of Spreadsheets (key stakeholder mapping), documents, and other business projects as assigned.

•        Schedule internal and external meetings and other projects as assigned.

•        Book and reserve meeting rooms for customer-related meetings

•        Initiate and support Spodom and/ or business tool activities to obtain internal approvals including authorization for Government Officials Site Visits.

•        Support the Head of Government Affairs & Market Development in preparation and follow-up from internal and external meetings (correspondences, tracking meeting RSVPs, Reserving Conference rooms, ordering meals and managing Zoom or Team calls)  

•        Handle all administrative support for the Head of Government Affairs & Market Development including travel, logistics, expense reimbursement, and credit card reconciling.

•        Draft, edit, and monitor invitations and other communications affecting the division.

•        Support tracking and processing memorandums of understandings, contracts, and invoices through Siemens Healthineers contract management system.

•        Provide a supportive role to ensure that the day-to-day operations, deadlines, duties, and other responsibilities of the Government Affairs and Market Development division are carried out seamlessly.

•        Provide other administrative duties as assigned including coordination of special projects and initiatives.   

•        Provide support in research of key relevant information to support GA & MD business updates.

What You Will Bring

• A bachelor ‘s degree and/or equivalent experience in any administrative assistant role.
• Ability to work well in a fast-paced environment and to handle complex and competing administrative priorities under tight deadlines.
• Excellent organizational and time management skills with the ability to pay attention to detail.
• Experience in MS Office including Word, Excel, PowerPoint Presentation, and Internet research tools.
• Strong communication skills, a good attitude, a high degree of self-motivation, and the ability to work independently.
• Skillset in planning and coordination with various levels within the organization as well as external stakeholders  
• Excellent interpersonal skills and ability to work well with teams