HR Administration Assistant

At SEGULA Technologies you will have the opportunity to work on exciting projects and help shaping the future within an engineering company which is at the heart of innovation. From 3D printing, augmented reality, connected vehicle to the factory of the future – new technologies are part of our 15,000 ingenious collaborators’ day-to-day life. 

We support industries throughout their lifecycle—from innovation to end-of-life—by offering expertise in product and process design, manufacturing engineering, operational excellence, business turnaround strategies, staffing solutions, and ongoing support.

SEGULA Technologies is always looking for new, ingenious, and daring talents worldwide to support all the major industrial actors within the automotive, aeronautics, energy, railway, naval, oil & gas and pharmaceutical sectors.

For more information: https://www.segulatechnologies.com

The Administrative Assistant plays a key role in supporting the Human Resources Generalist by assisting with day-to-day administrative tasks and ensuring smooth communication between candidates, employees, and the HR team. This position will focus on timesheet approvals, candidate engagement, maintaining organized HR documentation, and data updates. 



Key Responsibilities

• Timesheet & Reporting:
  • Review and approve weekly employee timesheets.
  • Compile and send client-specific time reports for review and approval.
• Onboarding Support:
  • Submit new hire request form to the HR & IT team
  • Order pre-employment screenings
  • Create new hire files 
• Employee Records & File Management:
  • Folder organization 
  • Track and update Paylocity & onboarding trackers
• Candidate & Employee Communication:
  • Conduct daily follow-up with candidates on pending items and onboarding progress.
• General HR Support:
  • Support scheduling of training and HR meetings when needed.

2- 5 Years Experience in HR Generalist

Bachelor /Master Degree inHR Administration

Internal Tools Required:

• Credential Check
• WorkWell
• Paylocity
• SignNow
• Adobe
• PDC
• SAGE
• Beeline
• Magnit