HR Administrator | Luxury Hotel | Constantia
MAIN PURPOSE OF JOB
To provide high-level administrative, operational and coordination support to the Human Resources function, while acting as a strategic and executional assistant to the Head of Human Resources.
The role is responsible for ensuring seamless HR operations, legislative compliance, accurate record keeping, and a premium employee experience aligned to ultra-luxury hospitality standards.
Additionally, this role supports the Head of HR in executing strategic people initiatives, reporting, project coordination, and driving consistency across all HR practices.
REPORTING LEVELS
First Level Superior: Head of Human Resources
Second Level Superior: Managing Director
This Position: Human Resources Administrator
PACKAGE
⢠Salary: R14,740
⢠Live-out position
REQUIRED MINIMUM EDUCATION / QUALIFICATIONS AND EXPERIENCE
Minimum Education
⢠Matric
⢠Diploma or Degree in Human Resources / Industrial Psychology / People Management (advantageous)
Additional Qualifications
⢠Payroll or HR systems certification (advantageous)
⢠Knowledge of South African Labour Legislation (BCEA, LRA, EE Act, COIDA)
⢠Exposure to hospitality or luxury service environments (advantageous)
Minimum Work Experience
⢠1â2 yearsâ experience in an HR administrative or HR generalist support role
⢠Experience supporting senior HR leadership or executives
⢠Exposure to payroll coordination and HR systems
Software Experience
⢠Sage People 300 (highly advantageous)
⢠Microsoft Office Suite (advanced Excel, Word, PowerPoint)
⢠HRIS systems and digital filing systems
RESPONSIBILITIES / KPI / KPA
HR Administration & Operations Excellence
⢠Maintain accurate, up-to-date and audit-ready employee records and HR documentation
⢠Manage onboarding administration, including contracts, induction scheduling and employee setup
⢠Ensure all HR documentation complies with legislative and internal standards
⢠Maintain HR systems, databases and filing (digital and physical) to best practice standards
⢠Track probation reviews, contract renewals and employee lifecycle milestones
Executive Support to Head of HR
⢠Provide direct administrative and coordination support to the Head of HR
⢠Prepare reports, presentations and HR dashboards for EXCO and leadership meetings
⢠Coordinate HR projects, track deliverables and follow up on execution
⢠Manage calendar coordination, meeting preparation and minute taking for key HR forums
⢠Assist in driving strategic HR initiatives and People Operations transformation projects
Payroll & HR Systems Support
⢠Support payroll with data accuracy, submissions and reconciliations
⢠Ensure employee data integrity on Sage People 300 or relevant HRIS
⢠Assist with benefits administration, including pension, medical aid and statutory submissions
⢠Conduct regular audits of HR and payroll data
Employee Experience & Engagement
⢠Act as a first point of contact for HR-related queries
⢠Maintain a professional, approachable and high-service HR presence
⢠Support employee engagement initiatives, communication and wellness programmes
⢠Assist with induction and onboarding experience aligned to luxury service standards
Compliance & Governance
⢠Ensure compliance with South African labour legislation and internal policies
⢠Support Employment Equity, Skills Development and BBBEE processes
⢠Assist with audits, reporting and submission of statutory requirements
⢠Maintain confidentiality and integrity of all employee information
Learning & Development Coordination
⢠Maintain training records and skills development documentation
⢠Coordinate training sessions, workshops and learning interventions
⢠Track mandatory training, compliance and development plans
HR Projects & Continuous Improvement
⢠Assist in development and implementation of HR policies and SOPs
⢠Support People Operations transformation initiatives
⢠Identify opportunities for process improvement and operational efficiency
⢠Contribute to building a best-in-class People Operations function
Reporting & Analytics
⢠Compile monthly HR reports (headcount, turnover, leave, compliance, etc.)
⢠Support development of HR dashboards and people analytics
⢠Track key HR metrics and highlight risks or trends
HR Administrator | Luxury Hotel | Constantia
MAIN PURPOSE OF JOB
To provide high-level administrative, operational and coordination support to the Human Resources function, while acting as a strategic and executional assistant to the Head of Human Resources.
The role is responsible for ensuring seamless HR operations, legislative compliance, accurate record keeping, and a premium employee experience aligned to ultra-luxury hospitality standards.
Additionally, this role supports the Head of HR in executing strategic people initiatives, reporting, project coordination, and driving consistency across all HR practices.
REPORTING LEVELS
First Level Superior: Head of Human Resources
Second Level Superior: Managing Director
This Position: Human Resources Administrator
PACKAGE
⢠Salary: R14,740
⢠Live-out position
REQUIRED MINIMUM EDUCATION / QUALIFICATIONS AND EXPERIENCE
Minimum Education
⢠Matric
⢠Diploma or Degree in Human Resources / Industrial Psychology / People Management (advantageous)
Additional Qualifications
⢠Payroll or HR systems certification (advantageous)
⢠Knowledge of South African Labour Legislation (BCEA, LRA, EE Act, COIDA)
⢠Exposure to hospitality or luxury service environments (advantageous)
Minimum Work Experience
⢠1â2 yearsâ experience in an HR administrative or HR generalist support role
⢠Experience supporting senior HR leadership or executives
⢠Exposure to payroll coordination and HR systems
Software Experience
⢠Sage People 300 (highly advantageous)
⢠Microsoft Office Suite (advanced Excel, Word, PowerPoint)
⢠HRIS systems and digital filing systems
RESPONSIBILITIES / KPI / KPA
HR Administration & Operations Excellence
⢠Maintain accurate, up-to-date and audit-ready employee records and HR documentation
⢠Manage onboarding administration, including contracts, induction scheduling and employee setup
⢠Ensure all HR documentation complies with legislative and internal standards
⢠Maintain HR systems, databases and filing (digital and physical) to best practice standards
⢠Track probation reviews, contract renewals and employee lifecycle milestones
Executive Support to Head of HR
⢠Provide direct administrative and coordination support to the Head of HR
⢠Prepare reports, presentations and HR dashboards for EXCO and leadership meetings
⢠Coordinate HR projects, track deliverables and follow up on execution
⢠Manage calendar coordination, meeting preparation and minute taking for key HR forums
⢠Assist in driving strategic HR initiatives and People Operations transformation projects
Payroll & HR Systems Support
⢠Support payroll with data accuracy, submissions and reconciliations
⢠Ensure employee data integrity on Sage People 300 or relevant HRIS
⢠Assist with benefits administration, including pension, medical aid and statutory submissions
⢠Conduct regular audits of HR and payroll data
Employee Experience & Engagement
⢠Act as a first point of contact for HR-related queries
⢠Maintain a professional, approachable and high-service HR presence
⢠Support employee engagement initiatives, communication and wellness programmes
⢠Assist with induction and onboarding experience aligned to luxury service standards
Compliance & Governance
⢠Ensure compliance with South African labour legislation and internal policies
⢠Support Employment Equity, Skills Development and BBBEE processes
⢠Assist with audits, reporting and submission of statutory requirements
⢠Maintain confidentiality and integrity of all employee information
Learning & Development Coordination
⢠Maintain training records and skills development documentation
⢠Coordinate training sessions, workshops and learning interventions
⢠Track mandatory training, compliance and development plans
HR Projects & Continuous Improvement
⢠Assist in development and implementation of HR policies and SOPs
⢠Support People Operations transformation initiatives
⢠Identify opportunities for process improvement and operational efficiency
⢠Contribute to building a best-in-class People Operations function
Reporting & Analytics
⢠Compile monthly HR reports (headcount, turnover, leave, compliance, etc.)
⢠Support development of HR dashboards and people analytics
⢠Track key HR metrics and highlight risks or trends
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