HR / Payroll Assistant

Were looking for a skilled HR and Payroll Administrator to deliver specialized administrative support to our management and employees. This pivotal role ensures the smooth execution of our HR strategy across the employee life cycle, driving business success through expert HR and payroll services.

HR Administration

• Manage onboarding (e.g., employment offers, inductions, EEA forms, contracts) and offboarding (e.g., terminations, payroll updates).
• Maintain an accurate, up-to-date, and legally compliant employee database for reporting (e.g., BEE, WSP, ATR, STATS SA).
• File HR documents systematically.
• Support learning and development initiatives and employee assistance programs.
• Drive continuous improvement of HR admin systems and assist with policy updates.
• Handle general HR queries and provide administrative support to the HR team.
• Oversee leave management and ensure accurate data uploads to the HR server.
• Prepare agreements (e.g., training, loans) and monitor probation periods.
• Provide employee data for tenders, employment confirmations, etc.
• Deliver effective HR reporting across all company entities.

Payroll Duties

• Process monthly payroll, including timesheets, commissions, staff changes, leave payouts, and pay queries.
• Present payroll to leadership for approval and maintain statutory filing.
• Capture new employee data and timesheets into the payroll system.
• Resolve payroll-related queries from staff and management.
• Ensure accurate deductions and leave updates, adhering to company policy.

Qualifications and Education Requirements

• A tertiary qualification or at least 3 years experience in a similar role.
• Intermediate proficiency in Microsoft Office Suite, with advanced Excel skills (essential).
• Experience with SAGE Payroll.
• Advanced computer literacy.
• Commitment to maintaining confidentiality at all times.

Preferred Skills

• Strong professionalism and discretion.
• Exceptional attention to detail and accuracy.
• Ability to work independently under pressure, take initiative within guidelines, and meet deadlines.
• Excellent interpersonal and communication skills, with the ability to engage at all levels.
• Strong administrative and problem-solving abilities.