Human Resources Officer (Specialist)

Human Resources Officer (Specialist) - PretoriaFull job descriptionAre you ready for an exciting opportunity to join the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH? Are you looking for a challenging and rewarding career in international development?If so, then GIZ may be the perfect place for you! We are a state-owned organization that works worldwide in the field of sustainable development. We are currently looking for an HR Specialist to join our team in Hatfield, Pretoria.Are you a resourceful problem-solver with a passion for HR? This HR Officer (Specialist) role offers a dynamic opportunity to make a real impact. You'll be the go-to person for all HR inquiries, proactively identifying challenges and developing solutions that drive positive change. You'll also play a key role in knowledge management, ensuring best practices and expertise are effectively shared throughout the organization. This role is perfect for someone who thrives in a fast-paced environment and enjoys fostering a culture of continuous improvement.Additional InformationLocation: This position is based at the GIZ South Africa/Lesotho/eSwatini Country Office in Pretoria, Hatfield.Work Environment: GIZ offers a global network and a culture that values diversity, respect, and equal opportunities. We are committed to gender equality and are a signatory of the Diversity Charter. We embrace and appreciate individual differences, valuing all employees regardless of background. GIZ actively seeks to increase the number of employees with disabilities and welcomes applications from qualified candidates.Required Qualifications, Competencies, and ExperienceAcademic Qualifications:Bachelor's degree (BA) in Human Resource Management, Commerce, Finance, Accounting, or a closely related field.We are looking for a highly skilled HR professional to join our team!Key Qualifications:Extensive HR Experience: 5+ years of experience as an HR Generalist or a similar position.Talent Acquisition (70%) - the HR Officer (Specialist) takes the lead on all aspects of the recruitment and hiring process, ensuring it adheres to established GIZ standards. This core function comprises approximately 70% of the role.Payroll Expertise: Proven experience and in-depth knowledge of Payroll Systems, specifically Sage 300 People. This includes hands-on experience working with the system for over 5 years. This core function comprises approximately 30% of the role.Payroll Processing Pro: Demonstrated ability to perform accurate and efficient payroll calculations and processing.Preferred: Prior administrative or management experience within GIZ.You will be a great fit if you have the following:Fluency in English: Excellent written and spoken communication skills are required.German Language Proficiency (Advantageous): The ability to understand and speak German is a valuable asset.Discretion and Confidentiality: A strong commitment to maintaining confidentiality, especially when handling sensitive information.Client Focus and Advisory Skills: Exceptional customer service skills and the ability to provide insightful guidance.Teamwork and Communication: A collaborative team player with outstanding interpersonal and communication skills.Intercultural Competence: Experience working in diverse environments and a commitment to GIZ's values of diversity and inclusion.Proficiency in Technology: A solid working knowledge of information and communication technologies (ICT), including software applications, phone, fax, email, internet, and MS Office Suite.Regulatory Awareness: Basic understanding of relevant national labor laws and regulations.HR Fundamentals: Fundamental knowledge of HR management principles.Strict Confidentiality: Commitment to the secure handling of all HR-related matters.Continuous Learning: A willingness to develop new skills as needed to meet job requirements, in collaboration with management.What will you be doing?Conditions of Employment and HR Support:Contract Management: Drafting employment contracts based on national labor law, GIZ regulations, and specific employment types (limited/unlimited, internship, etc.) in consultation with the HR Unit Head.Onboarding and Administration: Ensuring all administrative processes for new hires are completed, including SAP HR system updates, pension fund and medical aid registration (with HR Unit Head), and salary payment voucher preparation.Payroll and Benefits Administration: Processing payroll payments, ad-hoc staff wellbeing payments, unemployment insurance, and tax payments; maintaining accurate leave records in the Sage 300 People system; managing terminations and updates to pension/medical aid information.Data Security and Compliance: Advising on and ensuring adherence to GIZ data confidentiality regulations. Analyzing and revising HR processes and documentation to meet data security and legal requirements. Maintaining strict confidentiality during and after employment.HR Instruments and Procedures:HR Policy Implementation: Executing HR policies for national personnel.HR Information Management: Developing, updating, and maintaining a wide range of HR information materials (new staff onboarding documents, employee handbooks, etc.).Performance Management: Supporting the development and implementation of HR procedures and instruments; organizing staff performance evaluations (scheduling, forms, documentation); preparing training materials and conducting inductions for new staff; calculating and finalizing performance-related payments.Personnel Data Management: Maintaining accurate personnel data for security and risk management purposes; electronically archiving personnel information in the GIZ data management system (SAP).Talent Acquisition:The HR Officer (Specialist) leads the recruitment and hiring process for national personnel in Lesotho, collaborating with the HR Unit Head and legal counsel. Responsibilities include:Recruitment Process Management: Updating recruitment procedures, guidelines, and supporting documents (job advertisements, interview processes).Candidate Sourcing and Selection: Advising managers on job requirements and descriptions; searching for qualified candidates through internal resources and external media; evaluating applications, shortlisting candidates, conducting interviews, and reference checks.Selection and Onboarding: Organizing and participating in candidate selection panels; ensuring compliance with sanction lists; notifying unsuccessful candidates; documenting the selection process; and archiving data in HR systems.Other Duties/Additional Tasks: The HR Officer (Specialist) may also be assigned additional duties as requested by management.What we need from you? To be considered, your application must meet the following criteria:Submit a concise one-page Motivation Letter in PDF format. Clearly state your reasons for applying for this position and your salary expectations. Subject Line: "Application for Human Resources Officer (Specialist)" (Attention: Head of Human Resources)Include a detailed CV in PDF format.Provide proof of eligibility to work in South Africa (copy of South African ID).Closing Date: June 14, 2024Please note: Only shortlisted candidates will be contacted for interviews. Applications without a motivation letter will not be considered.