Junior Invoice Clerk

Financial Metrics/ Operational Duties

• Collection of all picking slips from the warehouse.


• Capturing picking slips in a timely manner, as invoices generated will accompany goods to be delivered.


• Ensure invoices generated relate to the correct entity.


• Ensure correct customer pricing is applied together with approved customer specific discounts.


• Ensure invoice pricing is correct as per the customer pricing structure.


• Ensure delivery address on the invoice is correct.


• Attend to invoicing queries raised by the debtor’s clerk in a timely manner. This is of paramount importance.


• Assist senior team members when required.


• Ensure filing of documentation is correctly done as per the age of the invoice. Filing should be in sequence.


• Capture stock counts when required to ensure pastel and physical stock agrees. Notify senior team member of all variances highlighted.


• Assist Accounts and Senior Team members with audit/general requests if ever required.

People

• Performance must be tracked by yourself and the onus is placed on you to set-up performance review meetings with the  Senior Financial Accountant/Financial Manager.

Compliance, risk and quality

• 100% compliance with company policies and procedures. 


• 100% compliance with health and safety regulations.


• 100% Compliance with relevant laws and regulations relating to the warehouse.


• Ensure logical saving of all work, templates, etc. monthly and yearly such that each year’s financial records can stand on its own when enquiries/ investigations/audits take place.


• Produce high quality, neat, logical, succinct, easy to follow, easy to understand, formula linked work/templates/workbooks/financial models - of which is substantiated by facts with no numbers in the formulas.


• Ensure the above (final version) and other documents are chronologically saved/backed up.


• Effectively deal with internal, external, SARS and BEE auditors

Growth and new markets/products

• Assist with projects as directed from time to time.


• Adhere to measures are put in place and steps are taken to achieve the short term, medium term and long term goals of the company.

• Minimum of 2 years experience in Invoice Administration 


• Pastel Evolution of Similar Accounting Software (advantageous)