Lamproom Administrator

Vision, Mission and Values

• 
  

  Comply with and actively promote the desired
  culture of the organisation and its Policies,
  Procedures and Code of Conduct.

Relationships

• Ensure effective and mutually beneficial
  relationships are developed and maintained
  through effective contribution to and
  communication with members of staff, supervisor
  and customers

Planning

• In consultation with the supervisor and other
  appropriate members of staff, identify areas for
  improvement within area of responsibility and
  develops options for consideration including prioritising implementation issues.

• Prioritise own day to day work activities in line with the needs of the Administration function.

Administration – Operational Activities

• 
  

  Continuously managing and controlling the
  purchasing and deliveries of orders as per site
  requirements.

  
  
• 
  

  Coordinating all site specific training requirements

  
  
• 
  

  Ensuring that all site equipment is on asset
  register

  
  
• 
  

  Accountable for the entire stock control function
  as per site requirements.

  
  
• 
  

  Oversees that sufficient stock is available to meet
  with customers demand. The required stationary
  and tools are in stock as required by the service
  technicians / Lamprooms.

  
  

• Responsible for stock counts.

• Manage and control all costs, expenses etc. which
  affect the cash flow of the business e.g.
  equipment, overtime, internal ordering

• Ensure maintenance and service invoices are sent
  to the relevant persons for authorization approval.

• Ensure all POD’s received are returned to
  Rustenburg Branch in a timely manner.

• • Provide support services for various staff including
  typing, photocopying, binding, laminating, faxing
  and filling documents.

• Ensure all filing are kept up to date and accurate.

• • Ensure all documentation that are sent to any
  person internal and external are correct and done
  in a professional manner.

• Assist with quotes to customers.

• • Answering telephones

• Completion of required documentation, reports
  and paperwork for the mine, customers, and
  Supervisor.

• Register of all pre-numbered documentation to be
  maintained as per ISO requirements

• Capture of field service reports (All product
  definitions e.g. GDI, Safe-Lites, SCSR, PDS, special
  equipment etc.)

• Maintain housekeeping for areas within
  responsibility

Support

• Liaise with other Lamproom employees, and
  customers on the site to assist in ensuring quality
  and safety of work and that contractual obligations
  are met

• Liaise with visitors, clients, staff and others to
  assist with general enquiries.

• Keep supervisor updated of all unresolved and/or
  potential problems that would negatively affect
  the customer or our company.

• Feedback on a regular basis to Supervisor

Continuous Improvement

• 
  

  Participate as appropriate in quality programs
  implemented across the company.

• Proactively identify and implement innovative
  solutions to identified needs to enhance the
  operational effectiveness of the Administrative
  function

• Generate ideas for growth and further
  development of the company

Work, Health and Safety

• Adhere to all customer safety regulations at all
  times

• Complies with and actively promotes Company
  Health and Safety policies, practices and
  procedures.

• Ensure medical and inductions are valid.

• Use of personal protective equipment.

Quality Management System

• Comply with the Company’s Quality Management
  System, Procedures, Practices and Policies.

Community Relations

• Ensure all interactions within the community
  portray the Company as a professional services
  provider to mining sectors
  

• Other duties that may be required from time to
  time to allow the site administrator to perform in
  the position for the good of the organisation.
  
  

Credentials / Knowledge required for the position

• Matric

• Office administration diploma / certificate will be an advantage;

• At least 3 years’ experience in an administration role

• Good computer skills (Microsoft package).

Skills and Attributes for the position

• Clear verbal and written communication skills;

• Be able to work in a team;

• Problem solving;

• Good organizer,

• Conflict Management;

• Diligent;

• Pro-active;

• Well groomed;

• Trustworthy;

• Reliable;

• Mathematics and numeracy;

• Self-discipline;

• Medically fit.