LEASING ADMINISTRATOR (COMMERCIAL) - MILNERTON, Cape Town

LEASING ADMINISTRATOR (COMMERCIAL) - MILNERTON, Cape Town

You’ll be responsible for managing detailed documentation, tracking key leasing milestones, maintaining systems and reports, and ensuring nothing slips through the cracks. The role suits someone who naturally follows up, works methodically, and is comfortable juggling multiple priorities while maintaining a high standard of accuracy.

·       Prepare and issue all lease documentation in
line with client and portfolio requirements

·       Track lease expiries, send renewal notices, and
follow up with tenants accordingly

·       Manage vacancies by updating and circulating
vacancy schedules

·       Maintain and update broker contact and
distribution lists

·       Support brokers with leasing -related
information, including templates, plans, and access arrangements for vacant
premises in coordination with building or centre management

·       Ensure compliance documentation is complete,
including FICA records and credit checks

·       Conduct lease audits as required and maintain
accurate lease and charge information on the property management system

·       Produce and distribute monthly leasing reports,
including CRM and tenant diary updates

·       Request audited tenant turnover certificates
when due and update tenant records accordingly

·       Capture and maintain monthly and annual tenant
turnover information on the system

·       Attend monthly management meetings when required

·       Set up and maintain tenant files for new leases,
ensuring all documentation is properly filed and uploaded

·       Distribute executed lease documentation to all
relevant stakeholders, including landlords, tenants, and brokers

·       Compile lease commission schedules and submit
them for landlord approval

·       Coordinate with the finance team to ensure
approved commissions are paid timeously

·       Load new tenants and buildings onto the system
and process tenant deposit refunds

·       Notify the meter reading service provider and
management team of all tenant movements within required timeframes

·       Issue updated tenancy schedules to the meter
reading service provider on the first working day of each month

·       Export required system reports and save updated
versions in the designated building management report folder monthly

Requirements

• 4+ years as a Leasing Administrator (Commercial
  sector advantageous) 
  

Benefits

Why You’ll Enjoy Working Here

• Part of a well -established and respected property group with a strong track record
  

• Exposure to experienced, high -calibre financial leadership and professional mentorship
  

• Modern, well -designed offices that offer a comfortable and inspiring work environment
  

• Competitive salary package aligned with market standards and experience
  

• Stable, structured organisation with clear processes and support systems